Administrative Aide

To apply: https://www.schooljobs.com/careers/siu/jobs/4522300/administrative-aide-springfield-il-location

This position provides administrative assistance to the Director of the Office of Community Engagement and Director of the Institute for Rural Health, who serve the Office of the President for Southern Illinois University and routinely represent the Vice President in dealing with the campuses and with external agencies and individuals. In support of the Director of the Office of Community Engagement and the Director of the Institute for Rural Health, the incumbent interacts with personnel from the constituent universities, external agencies, and serves as liaison on their behalf with the Vice President's Office internal staff.

The following information is intended to be representative of the work performed by the incumbent in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

Demonstrates, by actions, commitment to the mission and the behavioral standards of Southern Illinois University. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.

• Provides administrative assistance and office support to the Director of the Office of Community Engagement and the Director of the Institute for Rural Health.
• Performs the day to day operations of the two units, including receiving and relaying messages and maintaining the calendars for principals.
• Manage departmental files, ensuring the retention and recall access as needed.
• Assists in gathering information for the Director of the Office of Community Engagement and Director for the Institute for Rural Health; drafts agendas for meetings, transcribes minutes; coordinate and dissemination of materials.
• Drafts routine correspondence for review by Director; edits correspondence composed by the Director and completes final copy.
• Arranges meetings for both Directors, on and off campus and assists in preparation for meetings.
• Maintains an overview of unit responsibilities, activities and deadlines.
• Act as liaison between the Office of Community Engagement and/or Institute for Rural Health and administration of other University departments as well as external agencies.
• Makes travel arrangements and completes travel vouchers for reimbursement for travel expenses.
• Manages university P-Card, as cardholder and maintains documentation for each purchase as required.

1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
   1. college course work in business, finance, accounting or a related field:
      • 60 semester hours or an Associate's degree equals one (1) year (12 months)
      • 90 semester hours equals two (2) years (24 months)
      • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
      • Master's degree or higher equals four (4) years (48 months)
   2. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

SIU Carbondale, member of the SIU System, is an anti-racist community that opposes racism, discrimination and inequity in any form, and embraces diversity, inclusion, equity, and justice for all people.

SIU Carbondale is an Affirmative Action/Equal Opportunity Employer of individuals with disabilities and protected veterans that strives to enhance its ability to develop a diverse faculty and staff and to increase its potential to serve a diverse student population. All applications are welcomed and encouraged and will receive consideration.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.