Post-Award Grants Specialist

Job Summary:

The major function of this position is to provide comprehensive post-award support for basic science awards in the Department of Orthopedics. This role will manage the full lifecycle of the post-award process, from project set-up to close-out, for all basic science awards. This position may also support clinical trials and other ad-hoc projects as needed.

At the principal level, this position may be expected to participate in analysis and process improvement of the research finance team's workflows, and will operate as a Subject Matter Expert in the areas of basic science post-award grant management.

Key Responsibilities:

85% - Post-Award Management (All Levels):

• Independently manage post-award management duties.

• Support faculty with post-award management of basic science grants and contracts, including providing monthly financial reports and ongoing guidance.

• Manage the entire process for post-award of basic science awards, from project set-up to closeout, including performing ongoing financial reviews and as-needed journal entries, payroll expense transfers, procurement-related duties, etc.

• Conduct monthly or quarterly financial review meetings with all faculty who serve as Principal Investigator on basic science projects.

• Maintain comprehensive electronic files of all post-award work, and a current log of all assigned duties.

• Help streamline post-award management and support for faculty across the basic science, translational, and clinical research spectrum.

• Self-manage priorities and be proactive in resolving issues.

Principal Level: In addition to the duties above...

• Work on updating the formats to the financial reviews more efficiently.

• Provide basic science post-award reports to management on as needed basis.

• Centralized oversight and tracking of all post-award activities.

• Provide reporting to senior leadership as needed.

15% - Research Administration Support (All Levels)

• Cross-train with team members on an ongoing basis to learn other aspects of research administration, including clinical trials post-award and budget negotiations.

• Assist with special projects, such as creating improved financial reports or helping automate data, as assigned

• Stay apprised of changes to sponsor guidelines, university policies and procedures, and federal regulations

• Provide as-needed support of broader research finance program including helping track spending on start-up packages

Principal Level: In addition to the duties above...

• Lead all cross-training of team members in post-award activities.

• Assist with other training duties, including pre-award, on an as-needed basis.

• Lead ongoing projects to streamline post-award activities and improve project management.

• Support Departmental leadership in strategic planning for research administrative support in a rapidly growing research environment

• Lead all basic science post-award programs, including sponsored projects worth approximately $45 million in active dollars under management.

Work Location:

Remote - this role is eligible to work remotely, but the employee must be in the United States. In-person attendance at events and important meetings may be required on an as-needed basis.

Why Join Us:

The University of Colorado, Department of Orthopedics is a recognized global leader in the field and Colorado's most trusted orthopedic group for adults and children. Our unique position at the forefront of medical science, education, and practice innovation translates in real-time to the most advanced patient care, unmatched in Colorado and the Rocky Mountain Region. From routine cases to the most complex, we treat every orthopedic condition including injuries and diseases of the bones, joints, nerves, tendons, ligaments, and muscles across many orthopedic specialties.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Senior Level:

• Bachelor's degree from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

• Minimum 2 years professional post-award experience working in government, healthcare, non-profit and/or academic research administration

Principal Level:

• Bachelor's degree from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

• Minimum 3 years professional post-award experience working in government, healthcare, non-profit and/or academic research administration

Applicants for all levels must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience building/revising budgets and reconcile expenses.

• Demonstrated experience analyzing financial reports to manage sponsored projects.

• Demonstrated understanding of basic post-award accounting

• Experience working with CU Data.

• Experience with Microsoft Excel

• Experience working with InfoEd Proposal Development System or similar grant management software.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Competencies: Knowledge, Skills, and Abilities (KSA's):

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Organizational and analytical skills

• Proactive approach to work

• Strong time management

• Attention to detail

• Math/accounting skills geared towards creating and revising budgets and reconciling expenses

How to Apply:

For full consideration, please submit the following document(s):

1. Curriculum vitae / Resume

2. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Tommy Hoong, TOMMY.HOONG@CUANSCHUTZ.EDU

Screening of Applications Begins:

Screening begins immediately and continues until November 30, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Senior: $59,012 - $79,076

• Principal: $67,864-$90,937

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.