Finance & HR Professional for Visual and Performing Arts Department

Finance and HR Professional for the Visual and Performing Arts Department

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Finance and HR Professional to join our team! UCCS is committed to academic excellence, professional development, and fostering an environment that supports innovation and student success.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery-a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary/Pay Range: $43,443 - $56,056 annually. Compensation will be commensurate upon experience and qualifications.This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location: Hybrid

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
• Further Your Education: Avail twelve (12) waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get the complete picture!

Summary

The Finance & HR Professional will provide administrative, academic, financial, technical, and business-related services to the Department of Visual and Performing Arts to support teaching, research, and outreach activities by creating systems and efficiencies and internal controls in the accounting, budget, personnel, and office administration systems.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

FISCAL MANAGEMENT AND BUDGETING

• Serve as departmental fiscal manager; monitor and reconcile all Speedtypes, including general, start-up, fee, grant, restricted, and unrestricted funds.

• Coordinate annual budgets, reserve spending plans, forecasts, and fiscal year-end close with department leadership; recommend adjustments based on financial and operational needs.

• Establish Speedtypes and process journal entries, corrections, benefit allocations, interdepartmental billing, deposits, and other adjustments. Review funding requests, account coding, allocations, and spending restrictions.

• Advise personnel on budget availability and financial procedures, applying university accounting principles, budget guidelines, procurement requirements, and funding restrictions.

HUMAN RESOURCES AND PAYROLL

• Serve as the Human Resources and student employment liaison; coordinate adjunct hiring, contracts, renewals, onboarding, documentation, funding allocations, and required approvals each semester.

• Process faculty overloads and additional pay; manage monthly, biweekly, and hourly payroll, student timesheets, and supervisor approval tracking.

• Resolve discrepancies and late or missing payments.

• Verify funding, Speedtypes, account and payroll coding, scholarships, stipends, awards, and grant restrictions for employment and compensation actions.

• Maintain employment and audit records and support assigned performance review, self-evaluation, and goal-setting processes. Stay current on HCM, payroll reporting, policies, and deadlines.

PURCHASING TRAVEL AND GUEST ADMINISTRATION

• Review, approve, and process PCard reports, purchases, requisitions, purchase orders, invoices, payments, travel reports, and faculty and staff reimbursements; verify documentation, coding, funding, and compliance.

• Coordinate guest and visiting artist travel, lodging, transportation, honoraria, scopes of work, supplemental pay, and reimbursements for instruction, residencies, exhibitions, performances, and other programs.

• Coordinate vendor onboarding, tax-exempt purchasing, contracts, payment documentation, and approvals, including contractors supporting VAPA equipment, facilities, and specialized spaces.

• Manage departmental cash controls and Bursar transactions. Track outstanding purchases, travel, reimbursements, and payments; resolve issues and guide personnel on applicable procedures and grant restrictions.

DEPARTMENT OPERATIONS AND PROGRAM SUPPORT

• Coordinate daily administration and front-desk coverage; respond to faculty, staff, student, visitor, and public inquiries about departmental resources, orientation, and administrative processes.

• Process course changes, permissions, and academic administrative requests; support faculty, student employees, and departmental academic activities.

• Coordinate rooms, event logistics, catering, supplies, and equipment for departmental programming, including Prologue, Cabaret Club, Peak FreQuency, VACS, FEARS, exhibitions, symposiums, concerts, and performances.

• Manage supplies, inventory, copier operations, mail, packages, equipment checkout, office upkeep, keys, and building access. Submit and track facilities, maintenance, equipment repair, and technology requests with Facilities, building management, OIT, and other support offices.

RECORDS COMPLIANCE AND ADMINISTRATIVE COORDINATION

• Maintain organized financial, personnel, contract, academic, syllabi, and departmental records; support student employment audits, financial audit readiness, and documentation requirements.

• Maintain tracking systems for hiring, contracts, payroll, purchasing, payments, approvals, and deadlines across university systems; resolve incomplete transactions, discrepancies, and delays.

• Serve as liaison among VAPA, the College of Letters, Arts, & Sciences, university offices, vendors, faculty, and staff to coordinate approvals and resolve complex administrative issues.

• Interpret and apply university policies and procedures; participate in meetings and training to maintain current knowledge of systems and requirements.

• Perform other duties as assigned.

Tentative Search Timeline

• Priority will be given to applications submitted by: November 29th, 2026 at 11:59pm.
• Potential interview dates: The Week of December 7, 2026.
• Potential start date: January 4, 2026.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

Minimum Qualifications:

• Bachelor's degree and financial and business support experience that includes financial tracking and reporting, and processing human resource actions. Progressive professional experience can substitute for a bachelor's degree on a year-for-year basis.

Preferred Qualificaitons:

• Experience in establishing internal controls for financial and human resources activities is preferred.
• Experience working in higher education is preferred.
• Peoplesoft Financial and Human Resource Management experience; or alternative software equivalent is preferred.

All employees of the University of Colorado Colorado Springs (UCCS) are required to complete training on policies and procedures administered by the Office of Institutional Equity (OIE), under the supervision of the Associate Vice Chancellor of Institutional Equity/Title IX Coordinator. Required training includes: understanding and reporting conduct prohibited by the sexual misconduct, protected class nondiscrimination, and conflicts of interest in cases of amorous relationships policies, related retaliation, and compliance with accommodations regarding disability, pregnancy or related conditions, and religion. All employees are also designated as "responsible employees" and are required to report conduct prohibited under these policies, and student disclosures of pregnancy or related conditions directly to the OIE and to provide OIE's contact information to any student disclosing pregnancy or related conditions. More information is available at: Policies and Resolution Procedures | Office of Institutional Equity (uccs.edu).

Note: This job description outlines this role's general responsibilities, qualifications, and physical requirements at UCCS. It is not an exhaustive list of all required duties, responsibilities, and qualifications. The university reserves the right to modify, add, or remove duties and responsibilities as needed to meet the university's needs.