Marketing Assistant/Coordinator

Aquent is proud to partner with a globally recognized leader in the beauty and cosmetics industry to find a dynamic professional ready to make a tangible impact on brand presence and consumer engagement. In this pivotal role, you will bring educational programs, artistry initiatives, and exciting events to life, directly influencing how consumers experience and connect with beloved, trend-setting beauty brands. By driving organization, coordinating product launches, and facilitating engaging in-store activations, your contributions will directly shape memorable consumer journeys and support the seamless execution of high-profile brand experiences.

About the Company

Our client is an innovative global powerhouse in the beauty and cosmetics space, consistently shaping industry trends and delivering exceptional brand experiences. They thrive on creativity, collaboration, and a dynamic approach to market leadership. Partnering with Aquent, they are looking for passionate talent to join a team where creativity meets operational excellence, offering a significant career trajectory and the opportunity to work with some of the world's most beloved beauty brands.

The Opportunity

This is an incredible opportunity to step into a key support role where your organizational prowess and passion for beauty will shine. You will provide comprehensive day-to-day administrative and operational support to education and events teams, ensuring the flawless execution of initiatives that captivate audiences. From managing product gifting programs to coordinating the logistics of major in-store activations, seminars, and special events, you will be the driving force behind the scenes that keeps projects moving forward and ensures collaborative success.

What You'll Do

• Provide comprehensive day-to-day administrative and operational support to education and events teams to ensure seamless initiative execution.
• Manage the creation and tracking of purchase orders, adhering diligently to approval processes to maintain operational efficiency.
• Oversee the ordering and monitoring of products essential for education programs and events, ensuring timely availability.
• Coordinate the product gifting program from initial request through tracking and distribution to support brand outreach.
• Assist in the meticulous planning and logistical execution of in-store activations, seminars, and special events.
• Support the coordination of schedules, materials, shipping, vendor communications, and on-site requirements for flawless event delivery.
• Maintain detailed records, trackers, and calendars, proactively following up on open items and deadlines.
• Facilitate effective communication with internal partners and external vendors to ensure timely project execution.

What You'll Bring

• Bachelor's degree in Marketing, Business Administration, or a related field.
• Minimum of 2-3 years of experience in trade marketing, visual merchandising, or a related role.
• Demonstrated strong project management skills, with the ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, enabling effective collaboration with cross-functional teams and external vendors.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Knowledge of retail operations and visual merchandising principles.
• Strong analytical skills and a data-driven approach to decision-making.
• Ability to work both independently and as an integral part of a collaborative team.
• A profound passion for the beauty and cosmetics industry.

Bonus Points If You Have

• Experience working directly within the beauty or cosmetics industry.
• Experience or understanding of retail brand education (e.g., from environments like major beauty retailers).