Talent Administrator

Talent Administrator
Location: Columbia, MD
Salary: $56,000 - $58,000 per year

Who are we?

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world. Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu's outstanding reputation and "Excellence in Science." People dedicated to our mission have the largest impact on Shimadzu's continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide?

What can Shimadzu offer YOU?

• Our Culture - A work environment that values diversity, inclusion & belonging
• Competitive Compensation - Day 1 Benefits & Competitive Salary
• Retirement Benefits - Matching 401K & Profit-Sharing Program
• Professional Growth - Clear pathways for Career, Leadership and Personal Development
• Health Benefits - Flexible Spending/Health Savings Accounts
• Work-Life Balance - Generous & Front-Loaded Paid Time Off Plan
• Education - Tuition Assistance Program for both graduate and undergraduate levels
• Insurance Perks - Pet Insurance, optional Identity theft, legal pre-paid and critical care buy-up insurance benefits, generous company paid life insurance & short-term disability programs
• Work Flexibility - Business casual Dress Attire & casual (jeans) Friday!
• Employee Engagement - Employee Resource Groups to network, build a sense of community and enhance one's career and personal development

Position Summary:

Shimadzu Scientific Instruments is seeking a Talent Administrator to support the Talent Acquisition team through recruiting analytics, candidate coordination, program administration, early career initiatives, recruitment marketing, and recruiting events. This role will help ensure recruiting data is accurate, candidates and hiring teams receive timely support, and key Talent Acquisition programs operate effectively. The ideal candidate is organized, analytical, detail-oriented, and comfortable balancing data-focused work with recruiting coordination and communication. In this position, you will partner with candidates, hiring managers, company leadership, universities, vendors, and staffing partners while handling confidential information with professionalism and discretion.

JOB FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

• Prepare and maintain Talent Acquisition reports, dashboards, and recruiting metrics using Microsoft Excel and other reporting tools
• Track and analyze recruiting activity, including requisitions, time-to-fill, candidate activity, interviews, offers, hires, and other key recruiting metrics
• Maintain accurate recruiting data within the Applicant Tracking System, spreadsheets, SharePoint, and other applicable systems
• Coordinate candidate interviews, interview panels, candidate travel, and other recruiting logistics
• Support internship and early career recruiting initiatives, including university partnerships, career fairs, and campus recruiting activities
• Coordinate recruiting events, including scheduling, invitations, communications, meals, materials, and event setup
• Support recruitment marketing and employment branding by gathering content for social media, recruiting communications, SharePoint, and other approved channels
• Maintain confidential candidate, employee, and recruiting records with a high degree of accuracy and discretion
• Assist with Talent Acquisition projects, process improvements, and other departmental initiatives as needed

EDUCATION AND QUALIFICATIONS:

• Bachelor's degree in Human Resources, Business Administration, Business Analytics, Data Analytics, or a related field required
• At least two years of relevant professional experience; relevant internships, co-op assignments, academic projects, recruiting, administrative, or analytical experience may be considered
• Strong proficiency with Microsoft Excel required
• Experience with SharePoint, Applicant Tracking Systems, HRIS platforms, Power BI, or other reporting tools preferred
• Strong analytical, organizational, communication, and attention-to-detail skills
• Ability to maintain accurate records and handle sensitive and confidential information appropriately
• Demonstrated initiative, professionalism, sound judgment, and commitment to continuous learning
• Ability to travel to support career fairs, university recruiting, recruiting events, internship programs, and other Talent Acquisition initiatives

At Shimadzu Scientific Instruments, we believe in providing structured career paths that recognize and reward talent. If your expertise surpasses the level specified in the listed position, we offer the flexibility to upgrade positions to better suit your qualifications accompanied by a salary adjustment.

Compensation & Benefits:

This non-exempt, full-time position offers a starting salary range of $56,000 to $58,000 annually, paid semi-monthly. As a non-exempt position, you will be eligible for overtime and double time pay, as outlined in our employee handbook. Eligible benefits include a 401K matching program and discretionary yearly contributions, with detailed information provided at the final interview stage. Additional variable compensation may include a discretionary year-end bonus based on overall company performance.

In your first year, you will receive 10 paid vacation days, 8 paid personal days, 8 scheduled holidays, and 3 floating holidays. After one year, you'll have access to a generous short-term disability program, with premiums fully covered by the company. Employees are insured at 100% of their salary for the first 6 weeks and 66 2/3% for weeks 7 to 12.

For more details on benefits, please visit www.ssi.shimadzu.com/jobs.

Shimadzu is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Shimadzu via email, the Internet or in any form and/or method without a valid written search agreement in place for this position (and agency was requested to work the requisition) will be deemed the sole property of Shimadzu. No fee will be paid in the event the candidate is hired by Shimadzu as a result of the referral or through other means.

EEO Statement:

Shimadzu Scientific Instruments (SSI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please click here.

Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Functional Expert - Considered a thought leader on a subject
Innovative - Consistently introduces new ideas and demonstrates original thinking
Team Player - Works well as a member of a group
Thought Provoking - Capable of making others think deeply on a subject

Bachelors (required)

Skills