HR Onboarding Specialist

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

UNC Health Nash, an affiliated member of the UNC Health system, invites passionate healthcare professionals to join our esteemed team. Governed locally, we proudly serve a diverse patient base, spanning Nash, Edgecombe, Halifax, Wilson Counties, and beyond. With a steadfast commitment to elevating community health through exceptional care, we prioritize excellence, compassion, and innovation, ensuring every individual receives the highest standard of support. Joining our team means becoming an integral part of our dedication to wellness, where we constantly strive to redefine excellence in healthcare through state-of-the-art facilities and pioneering programs. Join us in this transformative journey, where your contributions will make a lasting impact on our community's health and wellbeing.

Summary:

The Onboarding Specialist manages the Onboarding process to integrate new employees into the workforce by advising them of the organization's existing practices and operations. Maintains communication with UNC Health Nash leaders and hiring managers to ensure seamless transitions and successful hiring practices.

Responsibilities:

1. Manages the Pre-Hire and Onboarding Process

2. Collects I9 documents (driver's license, social security card, or other acceptable documents) from new hire team members.

3. Collects certifications, education verification, or license documentation from new hire team members if applicable.

4. Provides Sign-On Bonus and Relocation agreements to new hire team members, if applicable.

5. Takes new hire pictures for the employee badge.

6. Facilitates a "white glove" onboarding process for new hospital leaders with respective VP or leader of the new leader. Oversee the new leader onboarding checklist to keep up to date by requesting routine reviews and updates from the respective subject matter experts, sharing the checklist with the leader of the new leader prior to their start date. Works closely with the aforementioned subject matter experts to schedule group leader sessions if warranted. Ensures new leaders have been introduced to benefits coordinator prior to starting date to discuss benefit enrollment and proactively asks the new leaders if they have any other HR-related questions prior to starting. Routinely checks in with new leaders and analyzes data and trends to monitor their experience.

7. Facilitates a "white glove" onboarding process for employed providers (physicians and APPs) in coordination with physician recruiter, similar to above process for leaders.

8. Assists with Benefit Enrollment for new and existing employees.

9. Obtains licensures from new hires or internal employees, and ensures verification is completed in Infor.

10. Assigns and forwards background check emails to new hires, which will be completed by criminal record check before starting. Enters the I9 information from the documents obtained from the new hire team member into the Criminal Record Check vendor website for verification clearance and uploads a copy of supporting documents.

11. Ensures confidentiality of all information presented or provided to HR. Does not discuss or provide confidential information to inappropriate personnel. Communicates positively, directly, clearly, accurately, and timely in all interactions and conveys confidential information to others only as authorized.

12. Performs onboarding duties to introduce new employees to UNC Health Nash's systems, structures, and culture. Ensure new hires have technical help during onboarding experience. Help new employees with documents needed for payroll and benefits. Completes the following hiring actions in Infor GHR. Reviews the details of the offer accepted (including rate of pay, start date, status, etc.) and submits it in Infor GHR. Enters the certifications and license information into the Talent Profile in Infor if applicable. Verifies the certifications and license information in the Talent Profile in Infor if applicable. Uploads a copy of the certification and license into the Talent Profile in Infor if applicable.

13. Performs orientation specialist functions, including meeting and greeting new hires on the first day of orientation. Establishes orientation presentation to new hires. Maintains employee resources, employee handbooks, and any other supporting documents.

14. Partners with Recruitment for successful handoff / transition from the applicant being in the recruitment stage to onboarding as a new team member, which consists of assisting Recruiters with completing the new hire packages. Assisting in Recruitment hiring events as needed.

15. Serves as HR website and Intranet administrator. Maintains accurate information and designs the HR intranet webpage. Coordinates and assists marketing with updating, designing, and maintaining the HR web pages.

16. Models professional behavior.

17. All other duties will be assigned.

Other information:

Education Requirements:

* Associate Degree in Human Reserves or other related field preferred

* Bachelor's degree in human resources or other related field preferred.

Licensure/Certification Requirements:

* No license or Certification required.

Professional Experience Requirements:

* 2 years of experience in Human Resources or related field preferred.

* Proficient in use of keyboard, basic computer operations, such as Word and Excel.

Legal Employer: Nash Hospitals

Entity: Nash UNC Health Care

Organization Unit: NGH Personnel

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: NASH HC

Exempt From Overtime: Exempt: Yes

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.