Admin Professional Sr

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Atlanta, Georgia

Office of Undergraduate Education and Student Success

Under the leadership of the Vice Provost for Undergraduate Education and Student Success, the Office of Undergraduate Education and Student Success (OUESS) enriches undergraduate education and empowers students to succeed as leaders in progress and service. We engage in collaborative development and delivery of transformative learning experiences, and we continuously pursue initiatives to foster success for all students. We do this through the efforts of our faculty, staff, and students. For more information, visit: https://undergraduate.gatech.edu/

About Academic Success & Advising (ASA):

Academic Success and Advising (ASA), a unit of the Office of Undergraduate Education and Student Success (OUESS), provides campuswide leadership in undergraduate advising, academic support, and academic planning at Georgia Tech. ASA integrates a broad range of student-centered services, including success coaching, tutoring, study sessions, academic success programs, subject-specific academic assistance, exploratory advising, and targeted support for prestigious fellowships, pre-graduate, and pre-health pathways, into a coordinated and comprehensive academic support network. The office also manages the Institutes learning support curriculum and guides institutional initiatives such as Complete College Georgia and the Momentum Approach, advancing strategic goals for student retention, progression, and degree completion.To learn more, visit the Academic Success & Advising website.

The position reports to the Administrative Manager II in Academic Success and Advising (ASA), a unit within the Office of Undergraduate Education and Student Success (OUESS).

Note on Working Time

This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings as weekends based on student programs and with advanced notice. We are looking for hardworking professionals who are dedicated to undergraduate education and make students the top priority to join our organization of talented, energetic, and creative team members.

Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position may supervise lower level administrative staff.

Job Duty 1 -
Prepare and manage department budget; generate associated reports

Job Duty 2 -
Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.)

Job Duty 3 -
Coordinate unit purchasing process; track and manage purchasing activities

Job Duty 4 -
Originate and process correspondence, reports and other documentation

Job Duty 5 -
Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems

Job Duty 6 -
Plan meetings and other events to include scheduling, reservations, arrangements, etc.

Job Duty 7 -
Make travel arrangements for unit staff management and staff as directed

Job Duty 8 -
Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures

Job Duty 9 -
Provide training and ongoing work guidance (may include supervision) to administrative staff members as required

Job Duty 10 -
Perform other duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Six to eight years of job related experience

Additional Preferred Qualifications
CERTIFICATION, LICENSE, or PERMITS:
Project Management Professional (PMP)

Preferred Education;

• Associate's or Bachelor's degree in Business Administration, Higher Education, or a related field preferred, or an equivalent combination of education and relevant experience.

Preferred Experience:

• Experience supporting administrative operations in a higher education or similarly complex environment.
• Demonstrated ability to organize multiple projects, provide exceptional customer service, and work effectively with diverse stakeholders.
• Familiarity in OneUSG Connect and/or student related hiring.

Job Grade: A6

Salary Range: $42,797 - $58,205 annual. Salary will be commensurate with experience and education.

When submitting the application, please include the following:

1. Resume

2. Cover letter

3. Contact information for three professional references

SKILLS
This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required.

Knowledge

• Strong knowledge of administrative operations, meeting and event planning, records management, procurement, and financial processes.
• Proficiency in Workday, including procurement, supplier management, expense reporting, and financial transactions.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability and temperament to work with sensitive information in an executive-level environment.

Skills

• Excellent organizational, communication, customer service, time management skills, and strong attention to detail.
• Demonstrated ability to coordinate meetings, events, calendars, and multiple priorities while maintaining accuracy and professionalism.

Abilities

• Ability to manage multiple priorities, maintain confidentiality, exercise sound judgment, and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively while building effective relationships with faculty, staff, students, vendors, and external partners.
• Ability to coordinate administrative, financial, and operational functions while identifying opportunities to improve processes and efficiency.

Applications will be accepted immediately and through the application deadline of 8/9/2026. Anticipated start date is October 1, 2026.

For additional information about this job opening, please contact Brittany Skanes at Brittany.skanes@gatech.edu

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening