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The Recruitment and Classifications Unit is seeking to hire a detailed-oriented candidate to serve as a Structured Hiring Analyst. The candidate will coordinate and facilitate all aspects of structured hiring for the agency. This process requires uniform assessment standards, including asking every candidate the same predetermined questions in the same order and utilizing standardized rating scales to evaluate responses and mitigate bias. The hiring practices must strictly comply with civil service regulations, New York State Civil Service Law, and the City's Equal Employment Opportunity (EEO) Policy.
The Structured Hiring Analyst will be responsible for conducting comprehensive reviews of applicant resumes and supporting documentation to determine whether candidates meet the minimum qualification requirements for specific titles. The analyst will evaluate the candidate's eligibility, verify qualifications, and ensure that interviews selections are made in accordance with the established Civil Service guidelines, merit-based hiring principles, and EEO standards. The analyst will maintain and manage a comprehensive tracking system for TOI recruitment activities, monitor each position from job posting through candidate selection, onboarding, and final hire. Including developing and maintaining detailed spreadsheets and databases to track applicant flow, interview outcomes, selection decisions, hiring timelines, and other critical recruitment metrics. The analyst will analyze and reconcile hiring data to ensure accuracy, completeness, and compliance with reporting requirements. In addition, they will develop, review, revise, and maintain structed interview materials, interview questions, and the scoring guide. The candidate will also ensure that the established best practices designed to promote fair, objective, and consistent candidate assessments. The incumbent will maintain/use a centralized repository of approved interview questions and hiring resources, documentation is current, standardized, and readily available to hiring managers and recruitment staff.
The Structured Hiring Analyst will collaborate with stakeholders across the agency to support workforce planning initiatives, provide guidance on structure hiring procedures, monitor recruitment progress, identify improvements, and help ensure transparency, equitable, and efficient hiring activities throughout the agency. The analyst will perform and carry out special projects and other related duties as required for the Human Resources Office.
TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, OR BE REACHABLE ON THE ADMINISTRATIVE MANAGER CIVIL SERVICE LIST.
ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C
Minimum Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3
years.
Preferred Skills
Excellent verbal communication, writing skills, and computer skills are strongly desired.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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New York City Department of Transportation
$70,560.00 - $105,486.00
Jul 02, 2026