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Job Summary Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and / or human resources. Manages a professional staff, typically large, and / or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. Department Overview The Department of Neurology at the University of California, San Francisco (UCSF) is one of the nation's premier academic neurology departments and among the largest departments within the UCSF School of Medicine. With an annual operating budget exceeding $340 million, the department advances its three-part mission of delivering exceptional patient care, conducting groundbreaking research, and educating the next generation of clinicians and scientists. We are proud to be affiliated with the UCSF Weill Institute for Neurosciences and to provide neurologic care and conduct research across numerous sites in San Francisco-including Mission Bay, Parnassus, Zuckerberg San Francisco General (ZSFG), China Basin, the San Francisco VA Medical Center (SFVAMC), and the Gladstone Institutes-as well as in the Greater Bay Area through UCSF Benioff Children's Hospital Oakland and satellite clinics in San Mateo, Marin County, and beyond. The Department comprises 17 administrative divisions and delivers world-class care across 11 clinical subspecialties. We currently have nearly 75 active clinical trials and our team includes 302 faculty members, 120 non-faculty academic employees, 439 staff members, and 204 clinical and postdoctoral trainees. The UCSF Department of Neurology was ranked #1 in NIH funding among neurology departments nationwide for 2025, continuing a 13-year trend of holding or nearing this top position. UCSF Medical Center was named one of the nation's leading hospitals in the 2025-2026 U.S. News & World Report Best Hospitals list, with our Neurology and Neurosurgery programs ranked #1 in the San Francisco Metro Area and #2 in the nation.
% of time |
Essential Function (Yes/No) |
Key Responsibilities (To be completed by Supervisor) |
30 |
Yes |
Strategic Planning and Management of Chair Priorities Partners closely with the Chair, Chief Administrative Officer (CAO), Vice Chairs, and Division Chiefs as a strategic advisor to shape departmental priorities, develop strategies, and support execution of leadership objectives in a complex, matrixed academic medical environment. Orchestrates the Chair's executive workflow in collaboration with the Executive Assistant, ensuring optimal alignment of time, attention, and engagement with institutional priorities. Leads the preparation and coordination of leadership meetings, strategic initiatives, and high-impact special projects, including development of briefing materials, agendas, and executive recommendations. Synthesizes input from multiple stakeholders and governing bodies to inform decision-making, anticipates risks and emerging opportunities, and ensures structured follow-through on Chair-level actions. Serves as the primary integrator of Chair priorities across the enterprise, aligning stakeholders, resolving competing demands, and ensuring accountability for execution of strategic decisions. |
20 |
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Strategic Initiatives, Program Development, and Community Engagement Leads the design, development, and implementation of department-wide programs, strategic initiatives, and special projects that advance organizational culture, engagement, and community building. Oversees activities such as leadership retreats, faculty engagement programs, recognition and incentive initiatives, and community events that strengthen connection across divisions and stakeholder groups. Translates departmental strategic priorities into structured programs that promote alignment and cross-functional collaboration. Develops and advances new initiatives to strengthen institutional culture and support departmental priorities. Evaluates program effectiveness using qualitative and quantitative measures and recommends improvements to enhance impact, engagement, and alignment with organizational goals. |
| 20 |
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Executive and Department Communications Directs the flow of executive and departmental communications on behalf of the Chair, ensuring consistency, accuracy, and strategic alignment across all leadership messaging. Serves as the integrator and gatekeeper for Chair and departmental communications, managing high-level correspondence, leadership messaging, and information dissemination across the Chair, CAO, Vice Chairs, Division Chiefs, and administrative leadership bodies. Ensures timely and effective communication across governance structures to support decision-making and organizational alignment. Oversees and provides strategic direction to the department's communications function, including guidance for the department's communications specialist, and represents the Chair in communications matters as delegated. |
| 10 |
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Administrative Executive Committee Leadership Serves as a core member of the Department's Administrative Executive Committee, responsible for aligning strategy, resources, and operational execution across administrative functions. Partners closely with the Chief Administrative Officer, Chair, Director of Finance, Director of Operations, and Director of Administration to resolve cross-functional priorities, align resource allocation, and coordinate execution of enterprise-wide initiatives. Contributes to high-level operational decision-making, ensuring integration and alignment of financial, operational, and administrative priorities across the department. |
| 10 |
|
Project Management and Organizational Effectiveness Leads and coordinates complex special projects that advance departmental priorities and are not otherwise assigned within the organization. Provides subject matter expertise for departmental systems and processes, conducts analyses and reporting as requested by departmental leadership, and identifies opportunities to improve efficiency, collaboration, and organizational effectiveness. Works closely with Finance, Research Administration, People, and Operations administrative leaders to implement initiatives and achieve desired outcomes. |
| 10 |
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Supervision Supervises and directs the work of the Department's Executive Assistant, Communications Analyst, Administrative Coordinator, and other assigned staff supporting executive operations, communications, and strategic initiatives. Provides coaching, mentorship, and performance management while fostering a collaborative, service-oriented environment. Ensures effective coordination and execution of executive support, communications, project management, and departmental engagement activities. |
Required Qualifications
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll.
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
- Broad knowledge of common organization-specific and other computer application programs.
- Skills to work collaboratively with other locations.
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
- Demonstrated management and conflict resolution skills to effectively lead and motivate others.
- Demonstrated track record in Project Management.
- Strong skills in analyses and complex problem-solving.
- Ability to multi-task with demanding timeframes.
- Ability to meet deadlines and follow through on assigned duties in an independent manner
- Ability to work well under pressure; ability to maintain a service-oriented approach
- Ability to work well with others and as part of a team
- Work is widely varied, involving analyzing and evaluating many complex and significant variables.
- Knowledge of a variety of administrative operational activities (i.e., event planning, project management, risk management, website design, fellowship management and contracts and grants regulations and guidelines).
- Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Superb skills in short term planning, analysis and problem-solving and customer service.
- Ability to communicate with both exceptional written correspondence and in person.
- Ability to work with senior executives, Dean's Office, Chancellor's Office, other Chair's and donors on high level, time sensitive, and confidential initiatives, projects, and other business.
- Ability to manage the flow and function of the Chair's Office and its related business.
- Knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff and academic employees.
- Knowledge of common University-specific computer application programs (i.e., AP Recruit, BrassRing, Advance, Microsoft Office Suite).
- Minimum of 8+ years of related experience.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Required Qualifications
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll.
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
- Broad knowledge of common organization-specific and other computer application programs.
- Skills to work collaboratively with other locations.
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
- Demonstrated management and conflict resolution skills to effectively lead and motivate others.
- Demonstrated track record in Project Management.
- Strong skills in analyses and complex problem-solving.
- Ability to multi-task with demanding timeframes.
- Ability to meet deadlines and follow through on assigned duties in an independent manner
- Ability to work well under pressure; ability to maintain a service-oriented approach
- Ability to work well with others and as part of a team
- Work is widely varied, involving analyzing and evaluating many complex and significant variables.
- Knowledge of a variety of administrative operational activities (i.e., event planning, project management, risk management, website design, fellowship management and contracts and grants regulations and guidelines).
- Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Superb skills in short term planning, analysis and problem-solving and customer service.
- Ability to communicate with both exceptional written correspondence and in person.
- Ability to work with senior executives, Dean's Office, Chancellor's Office, other Chair's and donors on high level, time sensitive, and confidential initiatives, projects, and other business.
- Ability to manage the flow and function of the Chair's Office and its related business.
- Knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff and academic employees.
- Knowledge of common University-specific computer application programs (i.e., AP Recruit, BrassRing, Advance, Microsoft Office Suite).
- Minimum of 8+ years of related experience.
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University of California - San Francisco
113800 - 178300
Jul 02, 2026