Administrative Intern, Duke Arts

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Arts Administration Fellow for Duke Arts (Office of the Vice Provost for the Arts), you'll be a vital part of a collaborative, interdisciplinary team supporting campus and student engagement with a focus on Duke Arts Create. You will work closely with students, faculty, administrators, alumni, visiting artists, and community partners while developing skills across program coordination, communications, and arts administration.

Reports to: Student Engagement Manager

Direct Reports: Graduate Assistant(s) for Duke Arts Create program

Be Bold.

In this role, you will contribute to a dynamic and evolving arts environment while gaining hands-on experience in financial processing, marketing and communications, staff supervision, and event programming.

What You'll Do:

Program & Workshop Coordination

• Provide program coordination support for the Duke Arts Create workshop season (80-100 workshops annually) and the Arts+ 2027 summer program (May-June).
• Assist with scheduling artists and locations.
• Maintain all necessary paperwork for artist honorariums and facilitate all financial transactions.
• Maintain detailed records of workshops and complete assessments for all relevant partners.
• Manage purchasing and maintenance of workshop supplies with a focus on sustainability and local purchasing.
• Oversee material storage and organization.
• Coordinate space reservations for workshops, both on campus and with community partners.
• Attend and facilitate workshops, including setup, cleanup, and front-of-house participant check-in.
• Supervise one graduate assistant supporting workshop offerings.

Arts+ Program Support

• Build and implement individual team and full cohort schedules for the Arts+ summer program.
• Facilitate the student application process for the Arts+ program.

Marketing & Communications

• Partner with the Marketing and Communications unit to publish and promote workshops across Duke Arts website, Duke Groups, Duke Events Calendar, and community platforms.
• Create the program's monthly newsletter.
• Collaborate with Green Devils interns to conduct artist interviews and publish promotional stories.

General Operations

• Perform general office duties in support of the Duke Arts team as needed.

What You Bring:

Education & Skills

• Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program in an arts practice field or relevant humanities/interpretive social science discipline (e.g., English, History, Communication Studies).
• Proficiency with Microsoft Office Suite.
• Excellent oral and written communication skills.
• Ability to excel as an independent and flexible worker who adapts to evolving needs.
• Strong interpersonal skills for working with undergraduate students, faculty, administrators, alumni, and visiting artists.

Experience

• At least two years of directly related experience in event management or leadership in student organizations.

Additional Preferred Qualifications

• Recent completion of a Duke MA, MEM, or MFA program in an arts practice field or related discipline or interdisciplinary field.
• Experience working in the arts and in an office environment with competing priorities.
• Experience with photographic and video documentation and writing copy.

Choose Duke.

This is a one-year, full-time (40 hours/week) on-campus position, with remote workdays possible based on the event schedule. Evening and occasional weekend work is expected based on workshop programming needs. At Duke, you'll gain meaningful experience while contributing to a vibrant and inclusive arts community.

Ready to Make a Difference?

Apply now and help us build a stronger, more creative, and more connected Duke Arts community.