Accounts Payable Specialist
 Vaco | |
$60,000.00 - $70,000.00 / yr
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401(k), retirement plan
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 United States, New York, New York | |
 Jul 01, 2026 | |
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Job Overview:
The Accounts Payable Specialist will facilitate the processing of the company's outgoing payments and maintain accurate financial records. This role will be key in processing invoices, verifying payment approvals, managing vendor accounts, and ensuring that all accounts payable transactions are completed promptly, accurately, and with an excellent customer service approach. Responsibilities: * Invoice Processing: * Review, code, and process incoming invoices. * Verify that invoices match the appropriate work orders and receipts. * Ensure accuracy in pricing, terms, and payment schedules. * Ensure invoices are compliant with company policies and vendor agreements. * Payment Management: * Prepare and process payments, including checks, electronic payments, and ACH transfers. * Maintain vendor payment terms and schedules to ensure timely payments. * Monitor and reconcile vendor statements to resolve discrepancies. * Follow up on overdue accounts and communicate with vendors to facilitate payment. * Record Keeping: * Maintain organized records of all account's payable transactions. * Prepare and maintain reports on accounts payable activities. * Support audits by providing necessary documentation and information. * Vendor Relations: * Establish and maintain positive relationships with vendors. * Respond to vendor inquiries and resolve any issues related to payments or invoices. * Reconciliation: * Assist in month-end closing processes, including account reconciliations. * Collaborate with the accounting team to ensure accurate financial reporting. * Compliance: * Ensure compliance with company policies and relevant regulations. * Assist in developing and improving accounts payable procedures. Qualifications and Competencies: * A bachelor's degree in finance, Accounting, or a related field is preferred. * Minimum of 1-3 years of proven experience in Billing, Accounts Receivable, or Finance. * Demonstrated working knowledge of NetSuite or similar ERP systems and Microsoft Office Suite. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. | |