Vendor and Requisition Analyst

Position Description:

Performs a variety of tasks related to the procurement of IT specific equipment such as computers, monitors, network routers and switches, printers, wireless access points, etc. and services for Goodwill of Central and Northern Arizona (GCNA) and its affiliated entities. Follows all procurement standards and procedures for the company. Conducts the day-to-day purchasing tasks including the bidding and awarding of contracts with various vendors and/or business partners related to IT. Maintains and monitors all license management for the IT department.

Essential Duties and Responsibilities:

• Makes independent purchasing decisions, including obtaining multiple vendor quotes and awards business to vendors, with leadership recommendation, based on the requirements in the purchasing policy.

• Complies with all purchasing policies and procedures, including those for equipment, hardware, software, and service provision, in conjunction with department leads and department-specific requirements.

• Manages store opening and remodel IT budgets, tracks purchases, and creates variance reports including scheduling and facilitating meetings, as necessary.

• Manages and records variances to department budget to keep spending on track, with guidance.

• Prepares new vendor approval forms, single source approval forms, Invitation-To-Bid forms, Requests for Proposal (RFP), and vendor quotes as needed for the IT department.

• Tracks purchasing trends by equipment type for future budgeting purposes and assessment.

• Prepares and submits department budgets for projects, with guidance.

• Provides oversight to ensure Accounts Payable has updated information to pay vendors in a timely manner.

• Effectively communicates procurement strategies to Team Members and stakeholders in a timely and clear fashion.

• Where necessary, develops and implements plans to auction, recycle, or otherwise sell obsolete inventory and equipment.

• Functions as department liaison between Finance Purchasing Team and IT regarding process, RFPs, and Purchase Orders.

• Manages IT vendor relationships with guidance, and holds vendors accountable to timely orders and delivery, coordinates regular account review meetings.

• Makes recommendations regarding vendors and product hardware, with leadership guidance.

• Maintains a master approved hardware list for all standard IT equipment

• Manages relationships regarding software and hardware support renewals.

• Maintains control over ticket queue with accurate and timely updates and completion.

• Works closely with the IT Asset Specialist to ensure timely receipt of product, facilitates vendor communication, and tracks shipping and product arrival along with ensuring accurate asset tracking and management.

• Manages software licenses and tracks compliance through ensuring that our software has the appropriate number of licenses, purchasing additional licenses if necessary with leadership recommendation, and notifying team if license usage is within 5% of threshold.

• Provides back-up to IT Department Administrative Assistant as time and workload allow.

• Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization.

• Maintains regular and consistent in-person attendance.

• Models Goodwill Core Values - Trust, Collaboration, Engagement, Ownership, and Innovation.

• Performs other related duties as assigned.

Minimum Qualifications (Education, Experience, Skills):

• 3-5 years' experience in an IT Procurement role in a corporate setting, preferred.

• Minimum 3 years' experience in purchasing.

• Experience using and administering project management tools such as Smartsheet, Microsoft Project, Trello, and similar tools.

• Bachelor's Degree or equivalent work experience in Business, Finance, Purchasing, or another related field preferred.

• Solid working knowledge of current IT technologies and specifications of equipment.

• Certified Supply Chain Professional (CSCP) certification or similar preferred or willing to obtain.

• Proven ability to be analytical and handle data effectively.

• Proven ability to utilize and ERP system. Workday experience is a plus.

• Must have knowledge of basic accounting principles and practices.

• Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.

• Excellent written and verbal communication skills.

• Ability to speak and read English proficiently.

• Strong customer service skills are a must.

• Ability to juggle multiple tasks while still delivering high quality results in a fast-paced environment.

• Ability to handle confidential and sensitive information with integrity.

• Ability to pass a background check and drug screen where applicable for position.

• Ability to obtain or currently retains a Fingerprint Clearance Card

Reasonable Accommodation Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following:

• 5 Medical Plans
• Employer Funded Health Reimbursement Account (HRA)
• 3 Dental Plans
• Vision Plan
• 401K
• Employer Paid Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off; Sick and Vacation
• Paid Holidays
• These are just a few highlights of our key benefit offerings!

Become a valued member of an organization where good work meets community impact. Our mission is: Empowering Individuals, Strengthening Families, and Building Stronger Communities. Goodwill provides no-cost career development, training, and education services to help individuals build a better life for themselves and their families. Our core values are Trust, Collaboration, Engagement, Ownership, and Innovation. Everything we accomplish as a team is centered around these core values. Together, we create an inclusive and welcoming environment for each other. With stores conveniently located near you, you can work for a company where team strength and success are valued and encouraged. Join our team and gain opportunities for job growth at Goodwill and beyond.

Goodwill of Central and Northern Arizona is an equal opportunity employer. Qualified individuals seeking employment are considered without regard to race (including traits associated with race, e.g., hairstyles), color, religion, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, disability, military status, age, genetic information, or any other category protected by applicable federal, state and local fair employment practice laws.

Individuals with a disability may be entitled to a reasonable accommodation under the Americans with Disabilities Act and/or state or local laws. Please contact Goodwill of Central and Northern Arizona at 1-833-624-0920 option 6 or leaves@goodwillaz.org if you need assistance or an accommodation due to a disability as defined by the Americans with Disabilities Act.

For questions about your application or employment with Goodwill of Central and Northern Arizona, please contact our Candidate Support Line at 1-833-624-0920, option 5.

PHISHING SCAM WARNING: Goodwill of Central and Northern Arizona/Goodwill Industries of Monocacy Valley, Inc. ("GCNA/GIMV") are among several companies recently made aware of a phishing scam involving con artists posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making artificial job offers in order to collect personal and financial information from unsuspecting individuals. Please note that GCNA/GIMV only use company email addresses, which contain "@goodwillaz.org" or @gimv.org", to communicate with candidates via email. The company also uses secure tools on our website to receive data from applicants and would never ask them to submit their personal banking information to apply for an open job. If you are contacted by someone about an open job at GCNA/GIMV, please verify the domain of the sender's email address and that they are asking you to apply on this website. If you believe you have been a victim of a phishing scam, please visit the Department of Homeland Security's Cyber Smart website (https://www.cisa.gov/be-cyber-smart/campaign) to learn how to report it.