Executive Administrative Assistant

Description

***Must have an active DOE Q or active DOD Top Secret clearance. Active, meaning the individual granted a clearance is briefed and currently occupies a position for which the clearance is required.***

Leidos has a need for a full-time Executive Administrative Assistant to support the National Nuclear Security Administration (NNSA) Plutonium Program Office (NA-191) within the Office of Production Modernization (NA-19) / Office of Defense Programs (NA-10). This is a critical program analyst role in support of the NA-191 Leadership (i.e., Director, Deputies, Executive Director) and other assigned Federal staff. This Executive Administrative Assistant will be located at NNSA-HQ/FORS and collaborate with NA-19 administrative staff and their counterparts supporting other NA-10 Programs/Offices, other (non-NA-10) NNSA Offices, and other (non-NNSA) staff as assigned. As a public-facing representative of the NA-191 Office Leadership, the individual is expected to convey a high degree of professionalism, be proactive in their support, demonstrate diplomacy and tact in their engagements, maintain confidentiality, and successfully work in classified and unclassified environments. The individual will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, and track actions. The position requires experience in exercising mature judgment and making independent decisions in accordance with established policies, rules, and procedures.

Preference is for an experienced individual with demonstrated experience performing in a Senior-level Administrative role, and with expertise working in government, DOE, DoD, or military environments. The individual must have a depth of experience working in a classified environment and a relevant understanding of policies and procedures applicable to support NNSA programs. The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have the ability to interface with a broad range of federal and military senior staff and leadership.

This is a full-time contractor-support position located on-site at the NNSA offices in Washington, D.C.

Responsibilities:

• Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring a clear understanding of prioritization.
• Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules, and procedures.
• Ability to work both independently and with a team to achieve objectives.
• Experience with a broad range of executive/management assistant responsibilities including the ability to manage executive schedules, multiple meetings, and work in classified and unclassified environments.
• Managing a wide range of management and administrative duties (calendars, correspondence, organization charts) in support of the Office.
• Using advanced computer skills including information management, using, and managing data, and setting up and troubleshooting electronic processes to streamline procedures.
• Clear capabilities in managing external communications, training, office management, and information archival.
• Coordinating with logistics staff to support Office facilities requirements (e.g., equipment) and office space.
• Setting up offices and support with onboarding new personnel.
• Arranging classified/unclassified conferences (video or telephone conference calls) and meetings and processing classified Visit Requests
• Administering security procedures for access to controlled areas, including overseeing classified and unclassified document management.
• Serving as the NA-191 primary Records Manager; protecting the integrity, authenticity, and confidentiality of records in accordance with established procedures.
• Assisting NA-191 Federal staff with briefings, uploading materials, and slides for meetings, and drafting meeting minutes.
• Working with NA-191 Federal and contractor staff to track and monitor deliverables and actions.
• Managing classified and unclassified documents within SharePoint; ensuring classified and unclassified document management is in accordance with regulations.
• Facilitating leadership/senior management correspondence and communication including preparing briefings, memos, and correspondence with minimal oversight, as well as accurately composing and preparing effective correspondence and reports.
• Maintaining awareness of and competence in NNSA-HQ/FORS initiatives for communication and information sharing.
• Managing the office's Freedom of Information Act program; conducting records searches and providing responsive records to the NA-10 Coordinator.
• Assisting with travel management logistics

Required Clearance, Education & Experience:

• Active DoD Top Secret or an active DOE Q clearance.
• Bachelor's degree in a related field with 5+ years of related experience
• Experience working in classified and unclassified environments.
• Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.
• Experience with administering security processes that ensure the security and integrity of classified systems, hardware, and data.
• Detail-oriented, professional demeanor with strong organization and proven interpersonal skills.

Salary Range for this position: $100K - $107K

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.