Leave and Benefit Specialist

Job Summary:

The Leave and Benefits Specialist partners closely with a thirdparty insurance administrator to facilitate the effective delivery of the company's leave of absence (LOA) programs. Serving as a liaison for employees and internal teams, this role coordinates leave administration, health and welfare benefits, and workers' compensation claims while ensuring regulatory compliance and a positive employee experience. This role is hybrid in our Lakeville, MN location.

Essential Job Functions:

Leave of Absence Administration

• Serve as the primary liaison between employees, internal stakeholders, and thirdparty vendors/insurance carriers responsible for leave of absence (LOA) administration.
• Coordinate and oversee employee leave programs, including FMLA, ADA accommodations, shortterm and longterm disability, parental leave, military leave, and applicable state and local leave laws.
• Partner with thirdparty administrators to determine employee eligibility, track leave usage, and ensure timely, accurate documentation.
• Communicate effectively with employees regarding leave options, timelines, documentation requirements, and returntowork expectations, escalating issues as needed between parties.
• Collaborate with vendors, insurance carriers, and payroll to ensure accurate leave processing and benefit alignment.
• Maintain confidential medical and personal records in compliance with privacy and data protection requirements.

Workers' Compensation Administration

• Manage workers' compensation claims resulting from workplace injuries or illnesses.
• Ensure timely reporting of workplace injury incidents in accordance with state regulations and company policy.
• Serve as a liaison between employees, managers, insurance carriers, and third-party administrators for Work Compensation administration.
• Coordinate medical documentation, claim follow-up, and employee communication.
• Facilitate return-to-work and transitional duty programs.

Benefit Administration

• Assist with the administration of health and welfare benefit plans, including medical, dental, vision, life insurance, disability, and voluntary benefits.
• Support employee enrollments, qualifying life events, and annual open enrollment activities.
• Serve as a point of contact for employee benefits questions, providing guidance and escalating complex issues as appropriate.
• Partner with vendors, carriers, and brokers to support issue resolution and assist with benefitrelated escalations.
• Assist in ensuring accurate payroll deductions, billing reconciliation, and benefits data integrity.
• Provide support for benefits audits, compliance reporting, and regulatory requirements such as COBRA and ACA filings.
• Perform other duties as assigned.

Job Requirements & Qualifications:

• Bachelor's degree in human resources, Business Administration, or a related field, or equivalent experience
• 3-5+ years of experience administering leave of absence programs, employee benefits, and/or workers' compensation.
• Working knowledge of FMLA, ADA, COBRA, ACA, and state workers' compensation regulations.
• Experience working with HRIS, benefits platforms, and leave or workers' compensation management systems.
• High level of interpersonal skills to handle sensitive and confidential situations

Mental & Physical Demands:

• Attention to detail to ensure accuracy
• Regular interaction with people, team-player
• Frequent deadlines must be met requiring a fast pace of work and stress
• Regular contact with co-workers
• Continuous use of hands for writing and computer keyboard
• Continuous use of a computer monitor requiring close vision
• Frequent use of a telephone - listening and speaking
• Ability to work at a desk throughout the day

Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises.

Equipment Used:

Regularly uses typical office equipment including computer keyboard and terminal, telephone, fax and copier.

Work Environment:

Work is typically performed in an office environment Monday through Friday. Working more than 40 hours per workweek may be required.

Salary/Benefits:

We offer competitive pay and a comprehensive benefits package including Medical, Dental and Vision insurance, Life and Accidental Death & Dismemberment (AD&D) insurance, Short- and Long-Term Disability insurance, a 401k plan, paid holidays, and Paid Time Off (PTO). Our work environment is business casual and we like to have fun with weekly relaxed dress days and regular events like holiday contests, cookouts, and employee appreciation celebrations.

About Us:

Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices.

Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure.