Job Title: Receptionist/Office Support
Location: Boulder, CO 80301
Duration: 12 Months (Possibility of extension depending upon business requirements and performance)
Shift: M-F 7-4
Top Skills Per Manager:
- Great organizational skills
- Experience supporting a professional, including catering support, event planning and vendor management
- Positive and collaborative attitude
- Must have organizational event planning and reception experience.
Key Responsibilities:
- Front desk reception, Visitor management, catering management, event planning, Office supplies all other duties assigned.
- Provide a friendly, professional, and welcoming front desk and reception experience for all visitors and employees.
- Serve as the primary onsite contact for visitors, including managing check in, access co-ordination, and parking validation.
- Manage daily catering and lunch services, including ordering, setup, vendor coordination, and follow up.
- Distribute and manage site lunch surveys to gather feedback and improve services.
- Coordinate and support site events in partnership with the Site Leadership Team (Site LT).
- Maintain and service the office pantry, including organizing inventory, replenishing supplies, loading and unloading the dishwasher, and maintaining the coffee machine.
- Oversee the organization, inventory, and regular replenishment of office supplies.
- Manage conference rooms by ensuring spaces are clean, organized, and ready before and after meetings.
- Schedule and coordinate routine and ad hoc maintenance for office equipment through third party vendors.
- Ensure the office remains clean and well maintained by coordinating with third party cleaning services.
- Manage office related expenses in coordination with the supervisor.
- Maintain a productive and positive work environment by proactively identifying and re-solving facility related issues.
- Proactively identify and implement opportunities to improve site processes and drive cost efficiencies.
- Coordinate visitor and employee access with the remote security team.
- Provide general administrative and operational support to employees and visitors as needed.
- Develop, document, and help implement office policies and procedures.
- Utilize Microsoft Office tools-including Outlook, Teams, OneNote, Excel, Word, Power-Point, and Edge-to support daily operations and communication.
Requirements:
- HS diploma +
- 3-5 years relevant experience.
- Experience with organizational event planning, to include catering and vendor management.
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Spectraforce Technologies
Apr 02, 2026