Facilities Coordinator 3

Job Title: Facilities Coordinator 3

Duration: 4 months (contract to hire)

Location: Houston Texas 77027

Pay Rate: $25.00- $26.00 hourly

JOB SUMMARY

Must Have

Core Software: MS Office Suite (Excel, Word, PowerPoint, Outlook) Client scheduling/booking software platform for work orders Event Technology: Audio/Visual (AV) equipment operation and troubleshooting Multi-line phone systems/switchboard Visitor management systems Administrative Tools: Event management software Inventory tracking systems Cost tracking and quote preparation tools

Nice To Have

Advanced Excel functions, Building automation systems, Security access control systems, Space planning software basics, Collaboration tools, SharePoint/document management

JOB DESCRIPTION

Shift: 7:30 - 4:30pm
Dress Code: Business Casual

Meeting & Event Coordinator

Job Summary

The Meeting & Event Coordinator will provide support to the Workplace Manager with all aspects of the planning and execution of internal meetings and events including reservations, room setup, catering, rentals, and audio/visual (AV). The Meeting & Event Coordinator will be the main point of contact for meetings and events held in the on-site conference center and assist with off-site events as necessary within a corporate real estate environment. The Meeting & Event Coordinator is responsible for delivering exceptional experiences for our client's employees and guests every day through proactive communication and high touch hospitality focused service. The role is client facing, and the Meeting & Event Coordinator must be able to exhibit exceptional customer service and communication skills while maintaining strong receptionist capabilities with front desk responsibilities, ensuring professionalism and security protocols.

Key Responsibilities

Meeting & Event Coordination

• Execute high-profile meetings and events with senior executive participation, ensuring flawless delivery
• Serve as primary client contact for conference center bookings, responding to all requests in a timely manner
• Consult with clients to determine event needs including space requirements, physical setup, AV and technical requirements, catering, and event support
• Manage all conference center operations and logistics including scheduling through client scheduling software
• Coordinate room setup/breakdown, catering services, equipment rentals, and audio/visual support
• Collaborate with vendors, facilities staff, and service providers to ensure excellent coordination and execution with minimal disruption
• Maintain meeting rooms and collaboration spaces in pristine, ready-to-use condition when unoccupied

Client Service & Hospitality

• Consistently deliver high standards of care during events, exceed client expectations, and anticipate needs
• Establish rapport and maintain relationships with events and conference clients
• Provide warm, professional welcome to all guests, managing the full arrival through departure experience
• Demonstrate exceptional customer service skills with a passion for hospitality

Operations & Quality Assurance

• Conduct daily site walk checklist to ensure flawless execution and identify any defects or safety concerns
• Collect feedback from stakeholders and attendees to integrate into continuous improvement efforts
• Follow established escalation procedures and incident reporting protocols
• Work collaboratively with FM, Engineering, and Project Management teams to support workspace functionality
• Utilize platform to support work order and invoice submission processes
• Provide backup reception support as needed

• Perform additional administrative and operational tasks as required to support overall workplace functionality

Qualifications

• Bachelor's degree desired or equivalent work experience
• 1-3 years of experience in event planning, project management, hospitality, or related field
• Strong receptionist background with experience in front desk responsibilities, maintaining professionalism and security protocols
• Excellent verbal and written communication skills with ability to communicate professionally in corporate environments
• Exceptional customer service skills with a passion for hospitality and guest relations
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) and event management software
• Experience in conference center management, corporate event planning, or related hospitality field
• Proven ability to execute high-profile meetings with senior executives and external stakeholders
• Strong organizational and project management skills with ability to manage multiple concurrent events
• Experience with audio/visual technologies and vendor coordination
• Track record of initiative, integrity, and good judgment in fast-paced corporate environments
• Collaborative leadership skills with ability to work effectively with workplace management teams
• Ability to lift up to 25 pounds and maintain mobility throughout office facilities
  Must be a team player.
  With Front desk experience, Hospitality experience.
  Knowledge in ticketing system.
  With MS Office knowledge and being a Tech Savvy

Physical Requirements

• Regular physical activity including lifting/carrying up to 25 pounds
• Extended seated and standing periods
• Occasional ladder climbing
• General mobility throughout office facilities

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.