Office Manager

If you are passionate about creating an organized, efficient, and supportive environment for staff and the individuals we serve, COMHAR invites you to join our team as an Office Manager. In this role, you will ensure smooth daily operations, maintain essential administrative systems, and support our programs so they can make a meaningful impact every day.

Full-Time | Available In the Philadelphia, PA 19134 Area

Salary:

$17.00/HR

Scheduled:

Monday-Friday 8:30AM-5:00PM

Job Summary

We are seeking an organized and proactive Office Manager to oversee day-to-day administrative operations and ensure smooth, efficient office functioning. This role includes managing all aspects of office administration, including data entry, scheduling, filing, personnel rosters, and participant clinical records. You will support staff and program teams, maintain accurate records, coordinate internal communications, and contribute to a positive workplace culture. The Office Manager is essential to ensuring that administrative systems are well-organized, compliant, and aligned with organizational goals.

Key Responsibilities

• Improve the operational systems, processes, and policies in support of the organization's mission. Specifically, support better outcomes reporting, information flow and management, business processes and planning.
• Supports program operations by maintaining office systems alongside office technician. Maintains office services by organizing office operational procedures, monitoring and processing invoices, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions.
• Responsibility for running reports and providing data to Targeted Case Management Director and Supervisor's weekly. Responsible for monitoring and collecting data on managing various participants reports.
• Responsibility of scheduling Targeted Case Management participants appointments for psychological and nursing services.
• Adding new referrals into the electronic health record and recording information into RIM DBHIDS system. Provides ongoing oversight of discharge charts and disposal of old records.
• Communicates effectively with program management in a timely manner of issues or concerns.
• Reviewing, analyzing and preparing special reports; summarizing information; identifying trends in TCM productivity by tracking personal goal plans of members.
• Track and documentation training records for employees and on-site personal files.
• Attend meetings and Supervisions with Director of Targeted Case Management Services and other team members as requested. Engage in note taking when requested by Director for meeting.
• Complete data entry, Create tracking tools, supply, and equipment management.
• Track and organize medical records storage.
• Ability to perform and conduct safety screenings.

Employees are eligible for generous benefit options including but not limited to:

Full-time and Part-time employees enjoy a comprehensive benefits package including medical, vision, and dental insurance, life and disability coverage, a 403(b) retirement plan, paid time off, tuition reimbursement, an employee assistance program, and additional voluntary options such as disability, accident, and pet insurance.

Office Manager Requirements:

• High school diploma or GED.
• Associate's degree or Bachelor's degree (must be in Social Work, Psychology, or other Human Service field) preferred.
• 2-4 years of CMI experience.
• Bilingual proficiency in English and Spanish, with strong reading and writing skills is preferred but not required.