Accounts Payable Admin

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol's district office in Houston, TX.

Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.

The successful candidate will oversee multiple administrative duties, which include:

* Answer incoming calls.

* Process vendor invoices, including matching to POs, verifying pricing, terms, and charges

* Review and enter invoices with correct vendor ID, GL coding, and approvals

* Maintain and organize A/P files and records

* Ensure payments are applied to the correct invoices

* Scan and email invoices to corporate for payment

* Investigate and resolve A/P issues, discrepancies, and material irregularities

* Review vendor statements and resolve past-due or incorrect items before submitting to corporate

* Correct reconciliation errors identified by corporate A/P

* Manage accounts payable using Great Plains and other programs

* Provide accurate data entry and assist the purchasing department as needed

* Offer professional administrative and clerical support to colleagues and supervisors

* Assist with general office tasks and other responsibilities to support the business

* Take on additional duties once familiar with systems and processes

* Strong customer service and communication skills

* Accounts payable or similar admin experience preferred

* Ability to read, match, and verify invoices, POs, pricing, and payment terms

* High attention to detail and accuracy in data entry

* Strong organizational and record-keeping skills

* Ability to identify and resolve discrepancies or A/P issues

* Experience with Great Plains is a plus

* Ability to learn new systems and processes quickly

* Strong time-management and prioritization skills

* Professional, dependable, and able to work independently or with a team

Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.