Accounting Associate - Accounts Payable

Position Description

The Accounting Associate will be responsible for processing and posting Accounts Payable transactions in accordance with GAAP accounting within the Finance & Accounting team. This position will also be responsible for managing disbursements, ensuring accuracy and timeliness, maintaining vendor financial records for historical and audit purposes, responding to financial questions/concerns to meet business needs, and performing all related accounting work.

Key Responsibilities

• Receive, review, and process vendor invoices, ensuring appropriate approvals and proper coding to general ledger accounts
• Prepare and execute payment runs, including checks, ACH, and wire transfers, ensuring timely and accurate payments to vendors
• Work closely with the Procurement Department to verify proper PO documentation and vendor information before processing payments
• Reconcile vendor statements and resolve any discrepancies or issues related to invoices and payments
• Maintain a schedule for recurring vendor invoices to ensure timely payments.
• Process employee and member reimbursements through the expense management system, ensuring compliance with company policies
• Generate accounts payable and expense management reports as needed by the leadership team for financial planning and analysis
• Assist in the month-end close process including preparing accruals, posting prepaid expense amortizations, and reconciling transactions
• Serve as an advisor on accounts payable and expense management matters to employees and members
• Challenge data discrepancies and communicate with relative parties to ensure timely resolution

Minimum Requirements

• 2 years of accounts payable/accounting or other related professional accounting experience required. 3-5 years strongly preferred.
• Will also consider entry-level accounts payable/accounting experience with a bachelor's degree in accounting.

Critical Skills

• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Intermediate proficiency in Excel (e.g. pivot tables, v-lookups, etc.)
• Strong understanding of GAAP/General Ledger Accounting

Additional Skills & Qualifications

• Excellent communication skills, both written and verbal
• Excellent analytical skills - including the ability to present results
• Excellent organizational skills
• Deadline driven and detail oriented - ability to meet/exceed organizational turnaround times

Education

• High School diploma or GED required.
• Associate's or bachelor's degree in accounting preferred.

Physical Requirements

• General office demands
  
  
  
  • Prolonged periods of sitting at a desk and working on a computer.
  • Frequent reaching, handling, and fine manipulation for using office equipment, filing, and managing paperwork.
  • Manual dexterity sufficient to operate a keyboard, mouse, and other office tools.
  • Occasional standing, walking, and bending.
  • Ability to lift 10-20 pounds occasionally.
  • Vision abilities required include close vision for computer work and reading documents.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.