Administrative Supervisor 2 - Hybrid - 137392

UC San Diego Department of Dermatology is a dynamic and growing academic department founded in 2015 within the School of Medicine bringing together a team of 70+ core and voluntary faculty specializing in Adult and Pediatric & Adolescent Dermatology. Dermatology faculty and staff are committed to achieving excellence in clinical care, research and education. Our shared goals are to provide our patients with exceptional clinical care, to advance diagnostic and treatment options for skin diseases through innovative research and to cultivate the next generation of physicians and scientists to be future leaders in Dermatology.

The Assistant Department Business Officer (ADBO) is a senior administrative leader responsible for ensuring the effective financial, research, operational, and personnel management of the Department of Dermatology. This role reports directly to the Department Administrative Vice Chair and works in close collaboration with the Department Chair to support and advance the department's academic, clinical, research, and educational missions.Responsibilities also include supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and / or human resources. Supervises support and / or professional staff. The ADBO provides strategic and operational leadership across key areas.

• Nine years of related experience, education/training, OR an Bachelor's degree in related area plus five years of related experience/training.

• Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy.

• Solid knowledge of common organization-specific and other computer application programs.

• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.

• Solid skills to quickly evaluate complex issues and identify resolutions.

• Solid organizational and customer service skills to effectively manage multiple priorities.

• Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

• Demonstrated skills in employee supervision and HR administration.

• In depth knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards. Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines.

• Advanced knowledge and application of principles and practices of financial management, fiscal planning and analysis.

• Advanced experience projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merits, range adjustments and benefit costs.

• Proven ability to provide comprehensive financial management of extramural funds with multiple indexes, institutions, PI's, and sites. Ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions and make recommendations.

• Demonstrated computer proficiency. Skill in the use of various software, such as databases, spreadsheets and word- processing. Ability to use available computer tools , i.e. Microsoft Office, to streamline work. Proven ability to assess and contribute to development of automated systems to facilitate pre and post award administration.

• Familiarity with Division faculty, staff, student, and laboratory contacts involved in the purchasing process with ability to advise on initiation and control of expenditures.

• Demonstrated organizational skills. Ability to work independently, organize time and set priorities to meet established deadlines and to shift priorities and workload to frequently accommodate new and more urgent tasks.

• Demonstrated skill in setting up and maintaining accurate filing systems.

• Occasional evenings and weekends may be required.

• Must be willing and able to travel Campus, VA, Children's Hospital, and various UCSD sites.

• Employment is subject to a criminal background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.