Executive Faculty Assistant - SOM: Anesthesiology - Sacramento Campus

Executive Assistant: The professional will serve as executive assistant to 1-3 specialty sections in addition to supporting the sections faculty members (approx. 15-25) within each Section of Anesthesiology.

The professional serves as the key contact person for 1-3 specialty sections to include coordinating section activities and serving as the coordinator for a variety of projects. Providing project management and administrative support for daily functions that include but are not limited to: managing multiple complex appointment calendars, coordinating travel arrangements/accommodations, CV /dossier updates, merits, promotions, recruitment, appointment, re-appointment, appraisals, grant proposal preparation, manuscripts, conferences, lectures, scheduled meetings, taking of official minutes, and clinical activities. This position also works closely with multiple regional and national societies. The position requires a keen understanding of goals and missions of the department as well as the ability to understand UCD, UCDHS policy and procedures and have the ability to understand and interpret policies of other institutions and organizations in order to resolve issues.

Apply By 11/24/2025 at 11:59PM.

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• AA/AS degree or equivalent experience
• Experience providing exceptional support to Executives and/or Board members.
• At least four to six years of experience providing exceptional support to Executives and/or Board members.
• Advanced working knowledge of Microsoft Office including Excel, Access, Word and PowerPoint, MyInfoVault, eRecruit, and other computer programs to produce documents, forms, reports, and spreadsheets.

Preferred Qualifications

• BA/BS Degree in Business Administration or a related field plus two years' experience providing administrative support is preferred; and/or an equivalent combination of education and experience (totaling 6 years).
• Experience working with academic personnel policies and procedures.
• Prior experience in a health care setting preferred
• Power point experience and editing is highly desired with ability to create board level presentations.
• Project management skills a plus.
• Prior experience in a health care setting preferred
• Sensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse background.
• Ability to manage multiple assignments and to work with multiple executives.
• Skills to assimilate complex data sets to develop data findings, conclusions and recommendations.
• Ability to be professional to effectively work with individuals at all levels; ability to demonstrate a high degree of confidentiality and discretion; high degree of motivation and innovation.
• Demonstrated ability to work independently and in a team environment.
• Ability to be optimistic, positive and supportive in all interactions with others.
• Ability to meet both short and long-term deadlines with a minimum of supervision and with initiative and imagination.
• Ability to prepare questionnaires and other survey instruments.
• Ability to gather, compile, and analyze research date, and to present data in tabular, graphic, and pictorial form.
• Ability to prepare and work clear and comprehensive reports.
• Excellent organizational skills with special attention to detail.
• Must have demonstrated ability to multi-task and thoughtfully prioritize projects.
• Strong analytical and critical thinking skills, with the ability to independently problem-solve and make decisions but also know when to consult supervisory personnel when necessary.
• Requires knowledge of the University's research policies and procedures and knowledge of or willingness to learn administrative requirements of sponsors.
• Project management skills and the ability to manage numerous complex activities with overlapping deliverables and deadlines.

Key Responsibilities

• 50% - Academic Personnel and Medical Staff Support
• 30% - Title Executive Assistant to 1 - 3 Specialty Sections
• 10% - Research and Scholarly Analysis
• 10% - Other Miscellaneous Responsibilities

Department Overview

Anesthesiology and Pain Medicine is a leading multispecialty practice offering comprehensive training, high-quality patient care, conducting innovative research and educational opportunities. It is one of the largest departments in the School of Medicine with an annual budget of $110+ million and is comprised of 90 faculty, 15 MSP MDs, 32 VCF & associated faculty, 58 Residents, 10 Fellows, 65 Nurse Anesthetists and 35 Administrative Staff.

The Department provides patient care across many locations: UCD Pavilion (main hospital), Lawrence J. Ellison Ambulatory Care Center (ACC), UC Comprehensive Cancer Center, Hospital-Based Clinics, and Community Care Networks (CCNs); providing service to 50+ operating suites each day and over 48,000 anesthetics annually. Funding includes state, endowment opportunity, indirect cost return, reserves, summer sessions, service enterprises, educational sales & service, & self-supporting activity. The Department is committed to excellence and the university missions which include clinical, education, research, and community outreach (public service).

When you join the team, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students, and community partners.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8:30am - 5:00pm
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This position deals with residents, faculty and staff under stressful conditions (i.e., noise, deadlines, interruptions, telephone interference, etc.). Must maintain confidentiality. Vacation time may be restricted during peak periods throughout the academic year. A willingness to work occasional overtime and flex schedule is required. Must have the ability to sit for long periods of time and work in a diverse atmosphere.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks