Meetings Coordinator

The National Conference of Bar Examiners (NCBE) is a nonprofit organization dedicated to advancing a competent, ethical, and diverse legal profession. We develop and deliver high-quality assessment products, services, and research that support state courts and licensing authorities in evaluating the readiness of aspiring lawyers.

NCBE is committed to fostering a collaborative, mission-driven environment with competitive salary, comprehensive benefits, flexible scheduling, and professional development opportunities. NCBE's headquarters is based in Madison, Wisconsin, a dynamic community with exceptional amenities.

The Meetings Coordinator is an essential member of the Meetings and Events team and supports various meetings and events for NCBE. The coordinator will have strong administrative skills with consistent, accurate attention to detail and excellent writing and proofreading skills. The coordinator is expected to maintain a high level of professionalism in all communications and be able to work comfortably with contacts in person and via phone, email, and virtual meeting platforms.

Essential Duties and Responsibilities:

• Produces, designs, edits, and proofreads meeting-related documents.
• Creates content on meeting websites and apps for meetings and events.
• Accurately proofs meeting materials and practices impeccable quality control as well as discretion in handling confidential material.
• Works with new technologies as needed to enhance the work of the department.
• Assists with planning and coordinating details of live and virtual meetings and events such as committee meetings, conferences, webinars, workshops, and seminars.
• Assists with logistics and food and beverage needs for internal meetings.
• Assists with event logistics including registration and attendee tracking.
• Other duties as assigned.

Qualifications

• Associate degree or equivalent experience; bachelor's degree preferred.
• 3+ years of relevant experience required.
• Proficiency in Zoom and Microsoft Office Suite required (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with Adobe InDesign preferred. Comfortable working with new technologies and web-based applications.
• Effective written and verbal communication skills, with the ability to convey information clearly and professionally.
• Attention to detail and strong proofreading skills, ensuring accuracy and consistency in work.
• Time management and organizational skills, with the ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.
• Problem-solving skills, with the ability to troubleshoot issues.
• Ability to work independently and collaboratively within a team.

Travel

Occasional travel required (3-4 times per year).

The Meetings Coordinator may be eligible for hybrid remote work after successful completion of a training/probationary period.

Mission

NCBE promotes fairness, integrity, and best practices in admission to the legal profession for the benefit and protection of the public. We serve admission authorities, courts, the legal education community, and candidates by providing high-quality

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  assessment products, services, and research;
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  character investigations; and
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  informational and educational resources and programs.

EEO Statement

NCBE is proud to be an equal employment opportunity organization. We are committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, religion, age, sex, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law.

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