Full Time Intake Specialist - Brown Deer

Rogers Behavioral Health
vision insurance, tuition reimbursement, 401(k), retirement plan

Nov 14, 2025
The Intake Specialist serves as a patient advocate and allows access to life changing care for members of the community. Intake Specialists work within a collaborative team including physicians, providers, other intake specialists and many other members of a multidisciplinary team. The Intake Specialist gains career experience to develop and progress with a nationally recognized behavioral health leader. Job Duties and Responsibilities: Accomplish the following pre-admission steps: Evaluate incoming inquiries to determine and explain the next step to accessing care at Rogers. Complete Admission assessments with potential patients and/or their representatives. Demonstrate understanding and explanation of admitting processes. Understand clinical criteria necessary for admission to Rogers' programs. Demonstrate understanding and explanation of all required admitting forms. Demonstrate understanding and explanation of policies and procedures related to bed assignment and capacity limitations. Describe levels of care within Rogers to potential patients and/or their representatives. Gather demographic and insurance information of potential patients and/or responsible representatives. Understand how to utilize and explain Rogers' contracted payor listing. Complete all documentation steps for each inquiry and assessment. Ensure all inquiries are entered in the designated system and all necessary information is captured. Ensure referral source information is obtained and entered for each inquiry. Ensure all clinical information is entered accurately into admission assessment tool. Adhere to department standards as it relates to performance measures. Ensure quality of call meets department standards. Ensure productivity meets department standards. Connect potential patients and/or their representative with outside resources when indicated. Collaborate with internal departments and external facilities/referents as it relates access to care. Participate in the On-Call, weekend, and holiday schedule, as assigned. Complete other duties as assigned by Admissions leadership. Understand and apply policies and procedures in accordance with external regulatory agencies: Including, but not limited to: Joint Commission, Health Information Portability and Accountability Act (HIPAA), Emergency Medical Treatment & Labor Act (EMTALA), 42 Code of Federal Regulations (CFR) and other regulatory agency compliance regulations. Attend and participate in development opportunities to increase involvement and awareness of regulations. Promote department goals and Mission of Rogers Behavioral Health: Comply with Rogers culture agreements and all Hospital's policies and procedures Schedule: Monday-Friday; 6:30 AM - 3 PM Education/Training Requirements: High School Diploma required Bachelor's degree preferred (in human services related field) Minimum of 2 years' experience in a health care setting strongly preferred Customer service experience required. The System also includes Rogers Behavioral Health Foundation, which supports patient care, programs, and research; and Rogers InHealth, an initiative that works to eliminate the stigma of mental health challenges. https://rogersbhfoundation.org/ EOE/MFDV Equal Employment Opportunity and Affirmative Action - Rogers Behavioral Health (rogersbh.org) With a career at Rogers, you can look forward to a Total Rewards package of benefits, including: Health, dental, and vision insurance coverage for you and your family 401(k) retirement plan Employee share program Life/disability insurance Flex spending accounts Tuition reimbursement Health and wellness program Employee assistance program (EAP) Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health. To link to the Machine-Readable Files, please visit Transparency in Coverage (uhc.com)