Omaha Jesuit Community Business House Manager

The Omaha Jesuit Community (OJC) Business/House Manager (Manager) role is integral to the Community's functioning, providing essential accounting and business support. This position is responsible for addressing both the Jesuit Community's collective accounting needs and its members' individual financial requirements. Reporting directly to the Superior of the OJC, the Manager assumes a full-time position, collaborating closely with the Superior, Minister, Treasurer, and Jesuit Kitchen Manager to ensure the seamless operation of OJC. This full-time position may include evening and weekend hours depending on the needs of the Community.

With attention to detail and proficiency in financial management, the Manager will navigate the intricacies of budgeting processes, playing a pivotal role in coordinating annual budgets for the Community and supporting the banking needs of individual Jesuits. Expertise in accounting and business management is paramount, as the role encompasses oversight of cash management, accounts payable and receivable, and asset accounting.

Beyond financial management, the Manager acts as a liaison between OJC and Creighton University, Creighton Prep, Jesuit Academy and St. John's Parish in fostering positive relationships with the staff at those Jesuit ministries. These relationships will facilitate everyday issues of physical plant maintenance and security, as well as the reconciliation of accounts and billings.

Additionally, the Manager will supervise the housekeeping staff. This multifaceted position requires a proactive approach and attention to detail, whether coordinating maintenance for the automobile fleet or managing procurement processes with the staff at Creighton University's facility management. The Manager will also have janitorial responsibilities.

Essential Functions:

Financial Management:

* Manage the full range of accounting functions, including general ledger, monthly closing, trial balance, and financial reporting.

* Coordinate cash management and banking requirements for both community and individual Jesuit accounts.

* Act as liaison with bank representatives for new accounts and problems with existing accounts.

* Schedule payments, prepare invoices, and oversee accounts payable and receivable processes.

* Oversee payroll processing and preparation of bank deposits.

* Coordinate medical and dental benefits, including reconciliation of invoices and accounts.

Budgeting:

* Coordinate annual community budget and support individual Jesuits (approximately 37 men) in tracking expenditures and variances.

* Conduct regular budget vs. actual reporting and analysis to ensure financial stability.

* Assist in amendments to accounts and budgets as needed.

Auditing Support:

* Facilitate the annual external audit and coordinate with Jesuit Revisor audit requirements.

* Ensure compliance with auditing standards and provide necessary documentation and support

Liaison with the Jesuit Ministries in Omaha:

* Cultivate professional relationships with staff, especially with maintenance and security, to facilitate collaboration and support.

* Coordinate reconciliation of accounts and billings between the OJC and Jesuit ministries.

Special Projects and Facility Management:

* Provide coordination and support for special events and projects within OJC.

* Manage procurement processes and maintenance services.

Other Responsibilities:

* Working closely with university facilities managers to respond to repair requests in the community.

* Do minor maintenance according to skills and abilities

* Manage automobile fleet logistics, including new car purchases, insurance, maintenance, and registration.

* Provide transportation for Jesuits.

Supervising Custodians:

* Supervising Jesuit Community Custodians; responsible for time-card approval, goal-setting, and annual evaluation.

* Work collaboratively with Custodians to order and stock cleaning supplies

* Performance of some janitorial responsibilities

Qualifications:

* Bachelor's or Associate degree in Finance, Accounting or related preferred; will consider High School diploma with sufficient relevant experience

* 2-3 years' previous financial management and/or accounting experience required

* Previous experience using QuickBooks preferred

* Experience with managing procurement or maintenance services preferred

* Fleet management experience preferred

* Previous supervisory experience a plus

Knowledge, Skills, and Abilities:

* Basic computer skills (Windows, Microsoft Office)

* Financial management skills (Excel, Financial Reporting, QuickBooks)

* Familiarity with Creighton online software programs, like AMI., or similar is preferred.

Licenses/Certifications:

Current, valid Driver's License required.