Accounting Specialist

Job ID: 61444

Position Number: 00082861

Job Title: Accounting Specialist

Department: Florida Virtual Campus

Location: Tallahassee, FL

Responsibilities:

The Accounting Specialist is responsible for processing purchase requisitions and payments, ensuring timely renewal of services and purchases. Prepares monthly reconciliations for purchasing card charges, reconciling expenditures posted to OMNI.  Maintains a comprehensive payment spreadsheet, monitoring online records management, confirming complete posting of required documentation. Assists in AR duties, creating invoices and posting payments. Assists in cash-handling duties as needed to maintain separation of duties.  Serves as backup for travel processing.

Processes invoices, Direct Pay Requests and P Card transactions for payment ensuring compliance with State of Florida Statutes and FSU rules/regulations. Assigns/confirms appropriate accounting codes for purchases. Secures confirmation from purchase originator that service/materials were in satisfactory condition and accepted before payment is processed or within return policy terms. Processes disbursements for employee reimbursements and vendor payments. Serves as co- primary requisition processor entering purchase requisitions according to State of Florida Statutes and FSU policies and procedures for purchasing. Works with staff obtaining required quotes and approvals for purchases. Serves as a vendor liaison to resolve any issues related to purchasing. Investigates and resolves any questions/disputes with vendors. Provides training to staff regarding purchasing system/process.    Assists Budget Manager addressing contracting questions, for legal and procurement review. Tracks process and  addresses  questions or concerns.

Updates comprehensive payment spreadsheet for fiscal year, with actual payment and spending category information; reconciles payment spreadsheet account coding to FSU’s financial reports. Reports any discrepancies and processes correcting entries if required.

Processes, approves or verifies P-Card transactions ensuring compliance with State of Florida Statutes and FSU rules/regulations. Reconciles P-Card transactions and monthly invoice payments to FSU’s financial reports. Investigates any discrepancies and alerts direct supervisor. Processes journal entries, when required, to correct/adjust expense entries. Back-up for final monthly P-Card reconciliations and AR duties, creating invoices and posting payments ensuring timely processing and separation of duties within the department. Assistis in cash handling duties as needed.

Prepares and processes travel authorizations and reimbursements for FLVC employees, ensuring compliance with policies/procedures for travel. Advises employees and other travelers regarding travel related contracts and available discounts.

Assists with budget preparation for new fiscal year by providing/preparing reports, as requested, on spending/projected spending. Performs other duties as assigned.

Qualifications:

Bachelor's degree and two years experience or a combination of post high school education and experience equal to six years.

Considerations:

This is an A&P position.

This position is eligible for partial remote work. Upon vacancy, remote eligibility will be reviewed.

This position requires a successful completion of a criminal history background check.

How to Apply:

If qualified and interested in a specific vacancy as advertised, apply to Florida State University at https://jobs.fsu.edu.

Applicants are required to complete the online application with all applicable information. Applications must include work history and all education details (if applicable).

Equal Employment Opportunity:

FSU is an Equal Employment Opportunity Employer.

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