Sales and Use Tax Assistant - Oxford, MA

IPG Photonics
vision insurance, paid holidays, sick time, tuition reimbursement, 401(k)
United States, Massachusetts, Oxford
50 Old Webster Road (Show on map)
Oct 30, 2025
Back 64d Sales and Use Tax Assistant #25-583 Oxford, Massachusetts, United States Apply X Facebook LinkedIn Email Copy Job Description The Portal Coordinator / Sales and Use Tax Assistant supports the processing of customer invoices through digital portals and assists with maintaining compliance with sales and use tax requirements. This role focuses on accuracy, organization, and cross-department collaboration to ensure smooth billing and tax documentation processes. Portal Coordination Duties Upload and track customer invoices through designated portals (e.g., Ariba, Coupa, SAP) Monitor portal notifications to confirm invoice receipt and payment status Escalate invoice issues such as rejections or discrepancies to appropriate internal teams for resolution Sales and Use Tax Support Duties Collect and organize customer sales tax exemption certificates Review orders to confirm proper tax status under supervision Maintain accurate records and assist in preparing documentation for audits Support updates to tax processes as directed Qualifications 1-3 years of related experience in billing, invoicing, or tax administration preferred Strong attention to detail and organizational skills Proficiency in Microsoft Excel and familiarity with ERP systems Effective communication and follow-up skills Requirements Sales and Use Tax Support Duties Collect and organize customer sales tax exemption certificates Review orders to confirm proper tax status under supervision Maintain accurate records and assist in preparing documentation for audits Support updates to tax processes as directed Qualifications 1-3 years of related experience in billing, invoicing, or tax administration preferred Strong attention to detail and organizational skills Proficiency in Microsoft Excel and familiarity with ERP systems Effective communication and follow-up skills Location(s) 50 Old Webster Road, Oxford , Massachusetts 01540 , United States Employment Type Non-Exempt Wage Information MA: 17.49 - 23.18/hr US Benefits Information Pay Range: The pay range on this posting applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location posted, the applicable range could differ. Actual starting pay is determined by a number of factors including relevant skills, qualifications, and experience. Other Compensation: Employees in this role are eligible for additional rewards which could include: Annual Discretionary Bonus or Sales Bonus as Applicable Equity awards as applicable Benefits Provided: All Regular* US employees receive: Paid vacation time accrued based on years of service Paid sick time 12 (twelve) Paid Holidays Each Calendar Year Prorated for part time schedules Additional Benefits Offered: IPG also offers access to: Medical, dental, and vision insurance plans with options for HSA/FSA Dependent Care FSA Paid Basic Life and AD&D Insurance Short-term and Long-term Disabilityinsurance 401(k) plan with Company matching Employee Stock Purchase Plan (ESPP) Tuition Reimbursement Program Employee Assistance Program (EAP) Adoption Assistance Pet Insurance Parental Bonding Leave Bright Horizons Backup Care Bright Horizons College Coach Must work at minimum, 20 hours/week. Deadline and How to Apply This job posting will remain active until a candidate is identified and/or the Company rescinds the job posting. For full consideration, please click on the link to apply.