Oasis Charter Schools- High School Bookkeeper (Anticipated) #8964

Under the general direction of the Principal, the Bookkeeper performs a broad range of bookkeeping, financial, budgeting, and accounting functions ranging in difficulty from routine to complex, requiring a high degree of accuracy. Maintains expenditure and revenue accounts, processes purchasing and travel card expenditures, generates reports, produces correspondence, maintains procurement and finance-related files and records, and provides assistance to the supervisor and staff. Works collaboratively with Charter School Authority and City of Cape Coral accounting staff and other departments as necessary to ensure that accounting transactions are performed in accordance with governmental accounting practices and policies.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Assists the Principal in preparing school operating and asset management budgets. Develops and produces budget preparation spreadsheets, analyzes and monitors line-item expenses, and makes budget recommendations.
• Manages the schools credit cards, cash handling, and banking transactions. Creates and processes deposits, receipts, and payments.
• Determines availability of internal funds. Prepares and processes requisitions, purchase orders, check requests, Purchasing Card transactions, budget transfers, and travel-related documentation.
• Maintains electronic accounting records for the school, i.e., purchase orders, expenditures, revenues, fundraisers, and inventory. Compiles data and generates weekly, monthly, and ad hoc reports.
• Responsible for reviewing, analyzing, correcting, and monitoring all items pertaining to cash management, in compliance with established cash management policies and procedures.
• Establishes and maintains division and department filing system, including records of all financial transactions, reports and other related documentation as directed.
• Acts as a liaison between supervisor, Charter School accounting staff, City finance department, outside agencies, and staff to gather and relay information as needed.
• Communicates with vendors to resolve financial transaction issues, including but not limited to, invoices, purchase orders, check requests.
• Obtains quotes and specifications from various vendors for purchases. Collaborates on contracts, assists in preparation of sole source packages and market research.
• Operates computers and various electronic devices to access programs and applications.
• Receives, reviews, and distributes invoices and bills for payment. Reconciles purchasing card transactions.
• Provides department assistance via telephone, in person, and written or electronic communication, i.e., completing forms/applications, explaining school policies and procedures, researching information, and providing direction to appropriate entities for assistance as needed.
• Assists office staff with administrative functions to ensure efficient operation of daily functions.
• Performs other duties as required.

Alternatives to the minimum qualifications can be made by the Board as they find appropriate and acceptable.
Education:

• High school diploma or GED equivalent.
• Associate's degree from an accredited college or university preferred.

• Three (3) years of related work experience in accounting, bookkeeping, or a related field.
• Experience with industry-standard computer applications.
• Governmental experience preferred.

• None.

• Knowledge of business English and the application of such to a variety of formats, styles, and editing principles, and techniques.
• Ability to read, write, and follow instructions in the English language.
• Proficient skills in addition, subtraction, multiplication, and division, calculation of decimals; percentages and computation of profit, loss, ratio, and proportion.
• Skilled in numerical data entry tasks, including the ability to process numbers and figures with a high degree of accuracy.
• Ability to compare and/or judge the readily observable, functional, or composite characteristics of numbers, totals, and invoices.
• Knowledge of financial management and accepted accounting principles and procedures.
• Ability to research data and information to detect and resolve accounts payable operations and accounts payable accounting discrepancies and inaccuracies.
• Ability to understand, interpret, and apply a variety of materials relevant to government, legal, and charter school administration budget/financial operations.
• Knowledge of procurement methods and procedures.
• Knowledge of report and record maintenance principles and techniques, including filing principles and methods.
• Ability to operate modern office equipment and various computer programs and applications.
• Proficiency in Microsoft Office Suite (Microsoft Word, Excel, PowerPoint).
• Skilled in organization, prioritization, and time management, with the ability to draw valid conclusions in task processing and prioritization.
• Ability to perform under frequent deadlines and/or in response to emergencies.
• Ability to apply sound judgement and interpretation based on acquired knowledge in circumstances where limited standardization exists.
• Ability to convey a sense of authority and influence.
• Ability to establish and maintain effective working relationships and communications with supervisors, support staff, and other personnel.