Office Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Office Manager - JLL

What this job involves:

We are seeking a highly organized and efficient Office Manager to oversee internal operations for our team supporting the BPA account. This role focuses on managing administrative and operational functions within JLL, ensuring smooth day-to-day operations and effective support for our staff. You will serve as a critical liaison between JLL operations and our client, directly contributing to JLL's success in delivering exceptional facility management services. This is an opportunity to make a significant impact on our growing business while developing expertise in government contracting and complex facility operations.

What your day-to-day will look like:

• Oversee invoicing processes for the JLL team at BPA, ensuring accuracy and timeliness while managing budget allocation and tracking

• Manage badging, onsite access procedures, and coordinate onboarding/offboarding of JLL employees assigned to the BPA account

• Supervise coordinators in their daily office management duties and ensure proper maintenance of office supplies and common areas

• Prepare and deliver regular reports to JLL management on account performance and operations metrics

• Manage comprehensive vendor interactions including coordinating onsite access, overseeing invoicing processes, and managing work order systems

• Maintain document control and organization across the account, ensuring proper filing, storage, and retrieval of important records

• Update policies periodically to ensure alignment with JLL standards, BPA requirements, and industry best practices

Required Qualifications:

• Minimum 5 years of experience in office management or administrative leadership roles with proven team supervision capabilities

• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint for reporting and data management

• Proficiency in Computerized Maintenance Management Systems (CMMS) and project management software such as Maximo or eMaint

• Strong financial acumen for budget management and invoice processing with demonstrated accuracy * Experience working with or at government sites is highly desirable

• Thorough understanding of reporting standards, quality metrics, and safety protocols

Preferred Qualifications:

• Bachelor's degree in Business Administration, Facility Management, or related field

• Familiarity with contract management and client relationship principles in professional services environments

• Knowledge of best practices in office administration and team coordination within corporate settings

• Experience with government contracting processes and compliance requirements

• Previous experience in facility management or real estate services industry

Location:

Onsite: Between 2 sites in Vancouver, WA & Portland, OR

Work Shift:

M-F Day Shift

Salary/ Comp:

$75,000-$87,505

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.