Agreements and Operations Team Coordinator - Country Office Unit (COU) -26009

World Wildlife Fund (WWF), one of the world's leading conservation organizations, seeks a Agreements and Operations Team Coordinator - Country Office Unit (COU).

The Country Office Unit (COU) is a department of WWF-US which provides strategic guidance, communicates best practices, strengthens capacities, and ensures compliance of the 11 Country Offices that report to WWF-US. The Agreements and Operations Team Coordinator supports the Grants and Compliance Manager in agreements management for the Country Office Unit. This role draws on strong organizational skills, proactivity, and a quick grasp of the organization's programs and policies to support compliance and effectively manage agreements. This role will also maintain important legal and compliance documents for the Unit and the Country Offices.

The Coordinator will also assist the Director of Operational Excellence, COU, in managing administrative and logistical functions for the Operations and Conservation Strategy teams of the Country Office Unit. With a focus on strategic organization and subject matter awareness, this position serves as a central hub for inter-team coordination and contributes to a high-performing, well-aligned team environment.

Salary Range: $56,200 - $70,300

Assist the Grants and Compliance Manager in preparing and monitoring agreements for the COU and Country Offices, where appropriate. Ensures that the accounting processes for those agreements are accurately managed.
• Under the direction of the Grants and Compliance Manager, provide support to the 11 US Country Offices in the use of SmartSimple (and other relevant tools) for agreements management.
• Maintain COU records in coordination with the Grants and Compliance Manager (i.e., Bank authorizations, Signing Authority, Local Government Agreements, Requirements for Compliance with Local Legislation).
• Under the direction of the Grants and Compliance Manager, support the Country Office agreements teams in adopting best practices and maintaining compliance for incoming and outgoing agreements.
• Manage meeting logistics for the Director of Operational Excellence, COU, including scheduling, agenda preparation, note-taking, and follow-up on action items. Tailor meeting dynamics based on subject matter and link action items to future discussions.
• Provide administrative assistance for the Director of Operational Excellence, COU, and Conservation Strategy & Impact Director including:
  • Supporting travel logistics
  • Expense coding
  • Use of Docusign and signature and approval processes
• Manage in-office logistics for in-person COU staff and COU visitors, including meeting room prep, printing, mailing, desk assignment and other needs, as appropriate.
• Support the Internal Communications & Knowledge Manager and Strategic Coordinator, COU & Program Operations to execute strategic events for COU and the LAC Secretariat.
• Anticipate operational needs in the COU and proactively identify opportunities to improve team efficiency and alignment.
• Perform other duties as assigned.

Key Comptencies:

• Proactive and Reliable with strong follow-through: ability to manage acute tasks from start to finish without intervention, manage updates of key data on recurring cycle, uphold accountability for due dates and compliance tasks
• Process and Compliance Oriented: understanding and following policies, processes, and procedures, effectively communicating details of policies, processes, and procedures to others, identify opportunities for efficiencies
• Effective Communicator and Service-Oriented with strong interpersonal skills: communicates regularly with staff in other countries, time zones, and cultures, creates an environment of support and willingness and openness to help on various tasks, communicates department needs effectively, listens actively and conveys others' ideas clearly
• Detail-Oriented & Organized with strong time management: prioritize and work actively under time restraints, support follow-up from meeting notes, anticipate participant experience during event preparation, ensure the accuracy of information in records database

• Bachelor's degree or equivalent experience required; experience in operations, agreements or grants management, and program operations is preferred but not required.
• Energetic, forward-thinking, creative individual with high ethical standards.
• Exceptional interpersonal skills coupled with strong written and verbal communication abilities
• Demonstrated ability to manage multiple priorities simultaneously and proactively seek support when needed.
• Proven ability to work independently as well as collaboratively in a matrixed team environment.
• Highly organized and detail oriented.
• Proficiency with Microsoft office software (Word, Excel, PowerPoint) required
• Fluency in English and advanced proficiency in Spanish (written and spoken) required.
• Commitment to fostering a culture of inclusion within and across teams.
• Identifies and aligns with WWF's core values: Courage, Integrity, Respect, and Collaboration:
  • Demonstrates courage by speaking up even when it is difficult, or unpopular.
  • Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
  • Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
  • Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

To Apply:

• Submit cover letter and resume through our Careers Page, Requisition #26009

• Due to the high volume of applications, we are not able to respond to inquiries via phone