Executive Assistant

Position Description:

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities.

At the Medical College of Wisconsin (MCW), we are advancing the health of communities through education, research, patient care, and service. The Executive Assistant would share our passion for higher education and healthcare, and thrive in a fast-paced, mission-driven environment. As a trusted partner to senior leaders, key attributes of a successful candidate are anticipating needs, managing complex schedules, and ensuring priorities move forward seamlessly.

Additionally, the Executive Assistant will build relationships across departments, affiliates, and external organizations, while maintaining attention to detail and confidentiality. The position will provide high-level administrative support to the Executive Vice President/Chief Operating Officer, Chief Financial Officer, and Senior Director of Internal Consulting, which includes performing advanced administrative duties that require considerable skill, in-depth knowledge of organizational policies and procedures, managing dynamic calendars, initiating correspondence, preparing data and reports for leadership groups, managing special projects, and serving as a liaison to internal and external stakeholders.

Candidates will have the ability to work independently, think ahead, and proactively solve problems. This will help shape the success of our leadership team and, ultimately, the impact we make on the lives we serve.

Responsibilities:

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Provide administrative support for Executive Vice President/Chief Operating Officer, Chief Financial Officer, and Senior Director Internal Consulting. Compose correspondence as needed, which may contain confidential information.
• Coordinate schedules, meetings, appointments, travel itineraries and related arrangements.
• Use a variety of software packages (primarily MS Office and Workday) to compile/analyze data, collect information from multiple sourcesand prepare summary reports and presentations for the leaders they support.
• Proofread and format documents to ensure accuracy, especially PowerPoint presentations.
• Screen telephone calls and visitors to resolve complex inquiries.
• Greet and direct visitors in professional atmosphere. Exceptional customer service skills required.
• Assist in budget preparation, enter purchase and check requisitions, and monitor expenditures for the office cost center.
• Distribute mail and organize filing systems accurately maintaining records.
• Other duties as assigned.

Knowledge - Skills - Abilities

Preferred Schedule:



Monday - Friday

Position Requirements:

Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis.
Minimum education: Associate's Degree
Minimum experience: 5 years of executive assistant experience

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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