Managing Clerk

Davis Wright Tremaine
$130,000 to $142,000 ($71.43 to $78.02 hourly.) Actual pay will be adjusted based on experience and other job-related factors permitted by law
dental insurance, life insurance, vision insurance, sick time, short term disability, long term disability, tuition reimbursement, 401(k)
United States, New York, New York
1251 6th Avenue (Show on map)
Aug 30, 2025
Description Davis Wright Tremaine LLP has an exciting opportunity for a Managing Clerk to join our team in our New York office. This is a non-exempt position that will report to our Office Administrator. This is an essential position that will require five day in-office. The Managing Clerk is responsible for the daily activities of a full-service Docket and Court Services department including the filing, serving, and retrieval of court documents, either physically or electronically, and the processing of incoming court documents (both paper and electronic), docketing relevant dates, and running reports. The Litigation Clerk also assists, guides, and supports daily operations of the firm's Clerk's office and provides a comprehensive range of support to attorneys and staff. In this role, you will: Provide docket and court services support to attorneys, including research, writing, retrieval, submission and/or filing of legal documents in City, State, and Federal courts or with government agencies Complete all assigned docketing and calendaring work in a timely and accurate manner, and in accordance with firm policies and procedures Assist with procedural research assignments and other administrative projects Serve documents, attend calendar calls, and arrange for service and/or filing in other jurisdictions Monitor court dockets for the Firm's active matters and/or filings for new litigation matters against firm clients Maintain docket/calendar for firm's attorneys Oversee electronic document management (NetDocs) Prepare or review the preparation of exhibits for use during court filings Record and collect data of volume of court filings, including jurisdiction, type of filing, date, and filing attorney Maintain and update court and other relevant login credentials on master list Communicate litigation challenges, concerns, and updates with leadership for distribution to appropriate teams Assist with trial or arbitration proceedings (tasks include but are not limited to: review of exhibit and witness lists, court communications, deadline reminders, and providing quality oversight support provided to trial paralegal) Coordinate logistics with court personnel and other counsel Screen and review incoming court documents and office correspondence in order to calculate and capture relevant dates into the Firm's calendar database/docketing system Ensure that lawyers are notified of filing deadlines and court appearances Prepare calendar reports for distribution to the attorneys on a regular basis Perform electronic court filings for state and federal district and appellate courts Assist with the preparation of documents and/or filing of documents in the United States Supreme Court Review for form and procedural compliance, documents received, served and filed by the Firm Coordinate or serve as project manager for special projects as needed Provide substantive procedural guidance and advise attorneys with regard to litigation procedures in compliance with State and Federal rules Maintain quality control of a comprehensive case calendar, using information provided by attorneys and consulting applicable court rules to calculate deadlines for filing and service; work with docketing personnel to ensure that calendar systems contain accurate and current information Review documents to be filed for form and procedural compliance to identify and remedy potential defects based upon the particular court's requirements Facilitate the processing of court filings to extract sensitive critical dates and, when necessary, modify calendar entries with explanatory text to supplement the automated rule-set information in the docketing software Screen and review incoming court documents and office correspondence to calculate and capture relevant deadlines for entry into the docketing database, and ensure proper filing of documents with each court and related response deadlines Keep abreast of developments, changes and updates to procedures and rules in the forums where the firm practices, and notify the attorneys of same, with an emphasis on continuing to develop and update a working knowledge of court rules and procedures in state and federal courts in New York and New Jersey Coordinate with vendors regarding document retrieval, transcript requests, filings and service as needed Research and provide guidance to attorneys and litigation support staff with regard to litigation procedures applicable filing procedures (e.g., for commencement of actions, motions, orders to show cause, applications for TROs, judgments, etc.) for cases pending in New York State and Federal courts, as well as other courts nationwide as needed Perform complex database searches to locate and retrieve selected documents Assist, guide, train and support Clerk's office staff Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocols; enter and release time promptly in compliance with the firm's announced deadlines Accurately and promptly submit records of hours worked in compliance with the firm's established deadlines Accept and perform other duties and responsibilities as assigned Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings Process time and expenses regarding travel and Court expenditures Join us if you have: 5+ years of experience as an Clerk or Docket Specialist experience in an Attorney or in a Managing Clerk office, or equivalent experience dealing directly with the courts, is required; civil litigation legal assistant/paralegal or experience is a plus Bachelor's degree and completion of paralegal program of study, or clear demonstration of equivalent knowledge and skill Prior experience in a law firm Excellent working knowledge of civil procedures, court procedures and rules of all Federal, State and Local courts Proficiency with New York State Courts eFiling (NYSCEF), Federal court (CM/ECF) and all state court electronic filing systems Proficiency with Pacer; PacerPro; Lexis/Nexis; Westlaw; CompuLaw, ProLaw, CourtAlert; CourtLink; MA3000; Microsoft Suite (Word; Excel; PowerPoint; Outlook); Adobe Acrobat, Service Now Experience with complex commercial litigation Willingness to adapt and learn new technology, software applications and upgrades Excellent grammar, proofreading and superior organizational skills required Strong communication skills, both verbal and written, with clients, attorneys, and staff members and other business contacts are required Ability to communicate and handle stressful situations in a professional, calm, courteous manner Flexibility to work overtime is essential Strong organizational skills Strong analytical and problem solving skills Highly developed skills in time and task management Highly developed attention to detail in striving for perfection in the firm's work product and client service Strong interpersonal communication Ability to work harmoniously and effectively with others Must be flexible to respond quickly and positively to shifting demands and able to work under tight deadlines Must be a self-starter and possess the ability to work independently, under pressure, while exhibiting extraordinary attention to detail Post-collegiate level writing and oral communication skills Ability to work in a fast-paced environment and manage multiple projects with competing deadlines and priorities Must be able to plan, organize and complete multiple related activities Advanced proficiency in the use of Microsoft Office business applications (Word, Excel, and Outlook) for the creation and editing of complex documents, spreadsheets, and email Proficiency in the use of computerized legal research and document retention databases for performance of fact and legal research and effective management of complex evidence and case files Company Overview: At Davis Wright Tremaine LLP (DWT), purpose drives us. Founded on three guiding principles: ability, integrity, and service. Those principles have remained constant even as the firm has grown to more than 600 attorneys in 11 offices coast-to-coast. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. Benefits? DWT offers competitive compensation in addition to ample benefits including but not limited to: Choice of health and vision insurance plans 2 paid volunteer days for qualifying community service work Dental plan Fertility and adoption benefit Paid sabbatical after 13 years of service Tuition reimbursement Commuter benefits Retirement contribution This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm's commitment to DEI here: www.dwt.com/dei . Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [emailprotected] . Ready to join our team? Apply now and be part of a firm that values ability, integrity, and service. New York The annualized salary range for this position in New York City is $130,000 to $142,000 ($71.43 to $78.02 hourly.) Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. #LI-RK1