Office Administrator - Part Time

Job Summary
The First Impressions Coordinator is responsible for greeting guests and visitors to WebTPA and offering support to the Culture Ambassador and Employees.

Essential Functions

• The essential functions listed represent the major duties of this role, additional duties may be assigned. (5%)
• WebTPA IRVING OFFICE/FACILITIES
  
  Enters all visitor information into Aware Manager and notifies security
  
  Greets visitors at security check in and welcomes in front lobby
  
  Manages lobby area
  
  Cleans and maintains common areas, conference rooms, break rooms and kitchen areas.
  
  Ensures breakrooms are fully stocked with water, tea, coffee, soda, and snacks
  
  Coordinates routine maintenance cleaning and repairs (35%)
• WebTPA CULTURE
  
  Primary contact for company “Weekly Family Updates” streamed via email and tv monitors within WebTPA office locations
  
  Monitors and maintains company birthday and anniversary roster
  
  Displays company rewards and recognition in weekly slideshow including Webby Awards and Customer Service Kudos Spotlight
  
  Assists Culture Ambassador with cultural activities, quizzes, events and prizes and mailings
  
  Sends flowers to employees during bereavement and special occasions within established guidelines
  
  (45%)
• WebTPA Office and Administrative Assistance
  
  Assist the Talent Development team by creating New Hire Binders
  
  Assists the Sales team with RFP Binders
  
  Assists the Account Management team assembling and shipping Open Enrollment materials
  
  Signs for all packages and delivers.
  
  Back up to the mailroom
  
  Purchase orders for basic office supplies (20%)

Qualifications

Required Work Experience
6+ months related work experience. Experience Details: receptionist

Required Management Experience
No supervisory/management experience required

Required Education
High school diploma or GED

Additional Required Qualifications

As a member of the HR team, ability to keep information confidential is a must. Also, the ability to assess information shared, time management and ability to know who to go to in critical or sensitive situations must be exercised on a daily basis.
Ability to function in Windows, to use Outlook for e-mail and to navigate on the Internet.
Ability to perform advanced-level word processing tasks and advanced-level Excel tasks.
Ability to use Power Point for slideshows

General Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

We are an Equal Employment Opportunity employer committed to cultivating a work experience where everyone feels like they belong and can perform at their best in pursuit of our mission. All qualified applicants will receive consideration for employment.