Property Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL has a great opportunity to join our Retail Property Management team.

The Property Administrative Assistant serves as fundamental coordinator to the specialty licensing and partnership marketing programs. This position reports directly to the General Manager of the shopping center and works with and takes directions from the General Manager, Specialty Licensing Manager, and Marketing Manager.

Primary Responsibilities:

• Performs administrative duties work such as organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information for Marketing and Specialty Licensing.
• Composes and types of correspondence, memos, reports and maintains up-to-date retailer files - both hard files at the shopping center and digital files.
• Prepares, creates, edits requested reports, contracts and presentations via Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc.
• Update social media and websites
• Assists with event implementation (could include weekends)
• Interacts with Corporate team members from various disciplines, mall management team members, other employees and customers to assist with information exchange, problem solving and requests.
• Work directly with specialty retailers including inputting terms into Retail Manager or other digital platform to, following-through with deal approval, execution of license agreements/amendments, collection of applicable deposits, insurance, setup work orders and coordinate retailer move-in and move-out.
• Monitors, maintains and enforces common area standards by regular communications with retailers, following procedures and daily reviews of the common area and inline retail visual merchandising.
• Focuses on accounts receivable specific to specialty leasing and partnership marketing collections and participating in monthly accounts receivable calls.
• Collect and document sales information from Specialty retailers as stipulated in the License Agreement.
• Prepares Lease Change Requests for billings and amendments, opening/closing documents, defaults and any other accounting document relating to specialty licensing and partnership marketing programs.
• Collects and maintains retailers' and clients' certificate of insurance prior to expiration.
  

Education:

• Associate's degree plus relevant work experience.
• 3 years of office administrative experience preferred
  

Knowledge, Skills and Abilities:

• Ability to work independently combined with a strong collaborative style of communication.
• Must have some knowledge of commercial real estate including a broad understanding of finance, leasing and legal.
• Persuasion and conflict resolution skills required
• Ability to communicate with all levels within the organization and ability to work and learn independently and in a team situation
• Strong organizational and time management skills
• Excellent interpersonal, oral and written communication skills

Location:

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.