Program Coordinator, Data Entry and Quality

The NRAEF is searching for a Program Coordinator to provide essential data entry and quality control to the five key programs at the Foundation. These programs work with: individuals seeking scholarships for pursuing a post-secondary degree in the hospitality industry, educators and schools who teach culinary arts and hospitality management, military service members in training and transition programs, employers and apprentices learning on-the-job skills, and work entry and reentry programs for opportunity youth, high school students and justice-involved individuals. The program coordinator will work directly all programmatic teams with data collection and entry with a specific emphasis on data entry for Federal grants and contracts.

The ideal candidate will have prior experience with coordinating and handling administrative tasks, but specifically with data collection, entry and database management, and has an aptitude to utilize a wide range of software tools. The Program Coordinator will have a commitment to data quality, flexibility to address changing priorities, proactive desire to identify and address challenges, and be eager to organize and improve processes. This position primarily supports data entry related to the Foundation's federal grants and contracts. Continuation of the role is contingent upon the Foundation's ongoing receipt of funding from these sources.

Position must operate out of our DC office with a required three days onsite, Monday - Wednesday, with flexibility to work remote on Thursday and Friday. We are proud to offer our team members comprehensive benefits, designed to support their financial, professional, and personal well-being. In addition to outstanding healthcare coverage (medical, dental and vision), competitive salaries, generous vacation and leave time, we offer a matching 401(k) plan, a unique collection of corporate discounts and memberships, as well as programs to support career and skills development, including coaching, learning and tuition assistance, and so much more!

Essential Functions:

Data Entry and Quality Control - 90%

• Assist with the data collection, management, and reporting across all Foundation programs
• Responsible for regular data entry and quality control across multiple projects
• Assist with the administration of data reporting for the work entry and reentry programs, including
• Reviewing data and documentation in CaseMGR for quality and completeness,
• Entering participant data into Department of Labor (DOL) Grantees Performance Management System (GPMS),
• Cross-checking data from both systems for alignment, and
• Assisting with quarterly reporting validation (and remediation, as needed).

Assist with the administration of data reporting for the Apprenticeship program, including:

• Reviewing data collected from subcontractors for accuracy and proper format
• Entering DOL outreach and employer data into Salesforce,
• Entering DOL RAPIDS apprentice data via Build Within API Connection
• Assist with data entry related to the scholarships and grants application and award process, including uploading invoices to DocuPeak
• Assist with data entry related to the Career Technical Education annual data collection process for schools/educators, including pulling reports
• Other data entry and management tasks as needed.

Skills & Knowledge Requirements:

Core Skills

• Proficiency in Excel
• Intermediate knowledge of the Microsoft Suite of products, including Teams.
• Experience working with databases and managing stakeholder information in a confidential environment
• Excellent attention to detail, ability to multitask, and demonstrates strong time management skills
• Ability to quickly learn and new data entry systems and requirements
• Ability to establish effective relationships across teams and work collaboratively
• Ability to shift priorities and work in a fast-paced environment
• Strong cross-referencing, proofreading, process-tracking, and record-keeping skills

Additional Skills

• Must be able to work as an integral part of the NRAEF Programs Team
• Must be able to maintain good rapport with all departments, as well as external partners
• Must be able to cope within a fast-paced work environment
• Must be able to focus and deliver on multiple projects
• Must be able to understand the importance of the position for the success of the business
• Flexible and resilient
• Be on time and with a minimal amount of absence
• Must be able to act with honor, character and integrity

Required Experience

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  Demonstrated experience with varied data entry and management across at least 2 types of systems.

  
  
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  Familiarity with foundations and/or the nonprofit sector a plus

  
  
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  Fundamental knowledge of the restaurant industry a plus

  
  
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  Grant data reporting a plus

  
  

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, genetic information and testing, family, and medical leave, protected veteran status, or any other characteristic protected by law. We strongly encourage women, minorities, people with disabilities and veterans to apply for our job openings. This commitment supports our policy of developing and capitalizing on the abilities of all our team members, as well as selecting, developing and promoting those who are best qualified.