Clerk to the Board I

The County Administrative Office is seeking a detail-oriented and service-minded Clerk to the Board I to support both the Board of County Commissioners and the County Administrative Office. This position provides the opportunity to gain experience in public sector operations, board governance, public meetings, and high-level administrative work.

This role offers a unique mix of responsibilities:

• Approximately 30% of your time will be dedicated to Clerk to the Board duties, including clerking one Board of Commissioners meeting per month and serving as back-up for the primary Clerk.
• The remaining 70% of your time will involve general administrative support, serving the Executive Office and providing customer-focused service to internal departments, leadership, and the public.

You'll join a small but mighty team that values professionalism, adaptability, flexibility, collaboration, and takes pride in delivering high-quality support across the County.

Board Clerk Duties

• Prepare official agendas using agenda management software.
• Collaborate with department staff and directors, Executive Leadership, and the Board Chair.
• Support Board and Commission meetings in person and via Zoom simultaneously: Performing role call, calling people up to the table, taking votes, and managing meeting via zoom.
• Track votes and maintain official records of actions, summarizing complex and often technical discussions.
• Serve as a point of contact for public inquiries regarding Board actions, procedures, and meeting materials.

Administrative Support

• Reconcile purchasing card transactions, coordinate travel, manage incoming/outgoing mail, answer phones, and support executive staff with general clerical functions.
• Provide dependable day-to-day administrative support for a dynamic, high-level office.

You bring:

• Foundational knowledge of office systems, professional writing, and administrative best practices.
• Skills in organizing, prioritizing, and meeting deadlines with accuracy and discretion.
• Good with technology, including Microsoft Office (Outlook, Word, Excel, Access) and virtual meeting tools like Zoom.
• The ability to:
  • Learn new systems and adapt to evolving processes.
  • Remain impartial, professional, and confidential in politically sensitive situations.
  • Work independently and as part of a team.

Education and Experience:

• Associate degree in Public Administration, Business Administration, or related field. OR
• High School Diploma or GED AND at least three (3) years of progressively responsible administrative or clerical experience in a public agency, including work with public meetings and records.

• Ability to attend periodic night meetings (5-7 times/ year).
• Must have the ability to arrange for timely transportation to attend required appointments and meetings at off-site locations.