Office Services Assistant

McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.

OFFICE SERVICES ASSISTANT

Provide organized, consistent and effective project coordination support to designated Project Management Team members, and subcontractors.

Qualifications:

Required:

• High school diploma or GED required

• 1-3 years of office services or administrative experience

Preferred:

• 2+ years of administrative experience
• 1+ years of construction experience

Skills:

• Ability to work with multiple project managers
• Initiative to work alone
• Strong verbal and written communication skills

• Positive attitude, strong work ethic, and innovative
• Ability to manage multiple tasks and prioritize effectively
• Strong team player
• Proficient in computer applications, including Outlook, Excel, Word and other construction software

• Attention to detail and high level of accuracy
• Ability to organize and prioritize responsibilities
• Ability to take initiative and work independently with minimal supervision
• Embodies personal integrity and keeps confidences
• View every interaction as an opportunity to add value and enhance relationships

Office and Travel:

Must be willing to work overtime as needed. This position is a hybrid position working three days at the project per week.

Responsibilities and Tasks:

Administrative Support

• Supports office administrative functions and coordination duties. Provides general corporate administrative assistance as requested.
• Assists with planning and coordinating office-wide processes such as facilities maintenance, equipment installations or repairs, and other events or projects with internal and external stakeholders. Receptionist backup as needed
• Process mail and UPS daily
• Monitors inventory and places orders for office equipment, supplies, or provisions.
• May assist with activities such as getting employee onboarding space ready for new hires and assisting with technology and other special projects.
• May be responsible for performing company database or system administration tasks, and data input.

Back-Up Project Management Support

• Process, organize, copy and file project management related forms and documents, including, but not limited to Bidding Process, Preconstruction support to estimating team & project team, Processing of Submittals, RFI's, Project Schedule Updates, Subcontracts, Professional Service Agreements, Purchase Orders, COI and Change Order Administration.
• Project team correspondence and communications
• Keep current set of plans updated
• Architect/Client based document management systems.

Other Duties as assigned

• Participate as an active member of the McGough Ellendale Team. Contribute to shared goals and collaborate with colleagues on achievement of priorities.
• Follow McGough standard Policies & Procedures
• Collaborate with internal teams, contractors and other stakeholders to align efforts. Build and maintain strong relationships with internal and external stakeholders.
• Other duties as assigned.

Physical Requirements:

The physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position involves sitting for extended periods of time at employee's workstation and during meetings as well as while traveling, either by plane or car. Employee needs to be able to lift to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.

Employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.