Administrative Aide (0058)

Under general direction, the Administrative Aide performs and coordinates highly specialized administrative and operational support and functions for the Office of Correctional Medicine in accordance with policies and standards of performance.

25% 1.Provides executive and administrative support functions to OCM leadership and administrators on multiple administrative, operational and organizational matters. Maintains an overview of departmental and section responsibilities and deadlines and updates and evaluates as necessary. This includes, as appropriate or directed, providing information and/or explanations that require an understanding of the organization and related policies and procedures.
20% 2.Directs and manages the establishment, compilation and maintenance of procedure manuals, standard operating procedures, processes and information materials
10% 3.Conducts general business research when requested and prepares reports; gathers and maintains information for administrative and operations reports.
10% 4.Provides support to the Executive Program Director through the efficient coordination of activities, projects and meetings, including the maintenance of schedules, and the identification and preparation of necessary materials required for each meeting and/or project. Meetings often require the coordination of multiple executive and administrative staff, identifies and reserves appropriate meeting facility and equipment needs, catering, room and equipment set up, registration/notification for events, tracking registration, purchasing supplies, updating handouts, making copies, etc.
10% 5.Organizes medical charts and other information to be used in reviews such as mortality, adverse events, etc.
5% 6.Develops, prepares and distributes monthly health awareness material.
5% 7.Manages document retention and document storage policies and protocols, including chain of custody policy and process development for correctional partner documents.
5% 8.Maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit; develops and trains OCM staff and partners on ethical, compassionate and none non-judgmental aspects and techniques needed in the performance of services.
5% 9.Develops, updates and inventories OCM marketing materials and identifying attire.
5% 10.Performs other related duties as assigned.

SIU School of Medicine does not participate in the E-Verify program. Employment eligibility will be verified in accordance with applicable state and federal laws.

1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
   1. college course work in business, finance, accounting or a related field:
      • 60 semester hours or an Associate's degree equals one (1) year (12 months)
      • 90 semester hours equals two (2) years (24 months)
      • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
      • Master's degree or higher equals four (4) years (48 months)
   2. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
      
      

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.