Academic HR Analyst 2

This position will primarily support the Endocrinology Division, with additional responsibilities providing cross-coverage for the Nephrology and Transplant Nephrology Divisions, as needed. All sub-specialties are within the Department of Internal Medicine at UC Davis Health and encompass a full range of clinical, research, and teaching activities. The incumbent will also provide cross-coverage to other divisions as needed.

The following teams comprise the three divisions: 32 clinical/research faculty, 9 staff physicians, 12 fellows, 9 research personnel, 25 volunteer clinical faculty/joint appointments, and 13 academic office staff.

The Academic HR Generalist position reports directly to the Division Manager, who oversees the clinical, educational, and research activities of the aforementioned divisions/sections. The incumbent will work closely and collaboratively with divisional/section leadership (Chiefs and the Division Manager) and the Department Academic Personnel Manager, as needed, to provide expertise in recruitment, personnel onboarding, faculty development, visas, and other processes related to personnel administration at various levels.

This role requires broad knowledge of university policies and procedures and involves managing complex academic and HR transactions. The position demands a strong understanding of School of Medicine, UC Davis, and Academic Personnel Manual policies and procedures, as well as HR policies and processes related to staff hiring. #CA-SB

Apply By Date 7/12/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• At least one year of experience working with academic and/or HR personnel hiring.
• Experience providing administrative support to faculty or managers or high-level executives.
• Experience in handling multiple tasks in a busy office setting.
• Knowledge of UC Davis and School of Medicine policies and procedures related to academic personnel and staff recruitment, HR policies, hiring, and other personnel actions.
• Analytical skills to evaluate information such as funding, payroll and other data, with the ability to formulate logical and objective conclusions.
• Word processing skills to quickly and accurately produce a wide variety of documents and materials, which includes proofreading skills to locate errors and correct them prior to submitting documents.
• Outstanding customer service skills with knowledge and ability to utilize tact, professionalism, patience and courtesy in dealing with a wide variety of individuals and to interact harmoniously and positively.
• Ability to interact in confidence and retain confidential information.
• Ability to take initiative, work independently or work effectively as part of a team.
• Strong communication skills with the ability to clearly convey information and ideas through a variety of media to diverse audiences.
• Demonstrated ability to handle the resolution of complex interpersonal issues as needed.
• Strong organizational skills ensuring documentation is accurate, complete, timely, and maintained and filed in a logical manner.
• Proficiency with computer programs, especially with Word and Excel.
• Experienced in time management, skilled at setting priorities for work to effectively manage and follow through on assigned tasks to meet multiple/conflicting deadlines.

Preferred Qualifications

• Experience interpreting and applying HR policy such as collective bargaining agreements, academic policy, state and federal laws related to personnel in areas of employment, affirmative action, benefits, salary administration, corrective action, conflict management, payroll scales.
• Experience working with VISA's with knowledge of J1 or HIB visas, including processing of necessary documents for employment of foreign visiting scientists and scholars.
• Working knowledge of MylnfoVault, APHID, RECRUIT, iGlobal, MedHub, Outlook, PeopleSoft.

Key Responsibilities

• 50% - ACADEMIC PERSONNEL ADMINISTRATION - Health Compensation Faculty
• 25% - ACADEMIC PERSONNEL ADMINISTRATION - Other Academic Staff
• 15% - STAFF PERSONNEL ADMINISTRATION
• 10% - Division Administration

POSITION INFORMATION

• Salary or Pay Range: $29.69 - $52.20
• Salary Frequency: Hourly
• Salary Grade: Grade 20
• UC Job Title: ACAD HR ANL 2
• UC Job Code: 007714
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8am-5pm
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1B visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Ability and willingness to work occasional overtime as needed to meet deadlines.Non-smoking work environment.Must be able and willing to work on multiple projects simultaneously with many interruptions.Position requires extensive use of computer systems.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks