Administrative Assistant

TITLE: Administrative Assistant

LOCATION: 511 Forest Lodge Rd, Suite 100, Pacific Grove, CA 93950

SCHEDULE: Onsite

Primary Role:

The Administrative Assistant performs general, clerical, and customer service duties in support of the operations.

Primary responsibilities:

* Prepare, process, record and file operation documents including, but not limited to, timecards, work orders, contracts, service orders, purchase orders, records and monthly operating reports. Monitor expenditures and prepare miscellaneous invoices.

* Review and process Operations employees P-Card purchases and maintain accurate records.

* Prepare general correspondence and spreadsheets. Establish and maintain files and records.

* Process mail and answer phones. Provide back up support to executive assistants. Assist with various administrative or clerical details as required. Assist with investigation of insurance claims.

* Purchase office supplies and general materials.

* Coordinate routine activities and communications. Assist with pre-post meeting arrangements. Make travel arrangements and reservations as assigned.

Skills:

Ability to work under general supervision and to exercise routine procedures. Strong administrative and computer skills. Proficient in Microsoft Office Suite. Coordination and organization skills. Broad knowledge or ability to learn company operations, policies, and procedures. Strong interpersonal and communication skills (i.e., initiative, judgment, discretion, and confidential information). Advanced and thorough processing skills. Ability to handle sensitive and confidential information. Familiarity with database technology and knowledge of SAP operating system highly desirable.

Education/Experience:

Any combination equivalent to graduation from high school or GED, and three (3) plus years' administrative or secretarial experience, and performance of duties at a responsible level. Formal administrative or secretarial training or degree in Administrative / Office Technology field desired.