Contract Sourcing Manager - Fulltime - SCM Strat Sourcing

GENERAL SUMMARY: Under supervision of the Director, Strategic Sourcing and in accordance with established policies and procedures, the Contract Sourcing Manager is responsible for managing contracting activity in specific commodity areas, including administering activities and maximizing the benefits of the Henry Ford Health Group Purchasing
Program. In addition, the Contract Sourcing Manager participates in, and often leads, the value analysis process through coordination and participation from key cross functional stakeholders including Henry Ford Health (HFH) Sr. physician leaders, clinicians, and executive leadership as well as System vendor partners. Through the value analysis process, the Contract Sourcing Manager has responsibility for identifying and implementing strategies to drive system standards, product quality and cost containment while reducing variation. They manage preparation of requests for bids/proposals for purchases and contractual relationships. The Contract Sourcing Manager meets with vendors to gather information and negotiate pricing and contracts; conducts analysis of cost savings and service data; and clarifies, interprets, and authors
contract language.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

1. Utilizing the appropriate sourcing model, supports the coordination of Clinical Council materials and Value Analysis Teams for sourcing products, capital equipment and/or services. Takes into account quality, utilization, cost and other direct and indirect factors. Prepares reports on product research, standards and cost analysis for the Clinical and Leadership Councils and Value Analysis Teams. Recommends to key stakeholders the suppliers with whom orders are to be placed and contracts are to be negotiated and awarded. Gate-keeps and manages the introduction of new technology, and requests for new products and product selection exceptions. Arranges evaluation and/or trial of products prior to acceptance when required. Organizes and maintains files, records and reports relative to contracting activities.

2. Provides resources to Value Analysis Teams, Clinical and Leadership Councils and work groups to formulate product specifications used in bids and proposals. Sources to the contract expiration cycle for assigned categories to ensure savings opportunities are maximized, focusing on best return on investment of resources. Prepares and solicits Requests for Bids/Proposals and the receipt of quotations from vendors for supplies, services and capital equipment for Henry Ford Health. Works closely with requesting department's management to develop scope of services and write specifications for bid documents. Ensures bids include all contract language required by Henry Ford Health. Contacts vendors to obtain competitive bids; analyzes bids and product / service information to determine and compare price structures, payment terms, availability, discounts, quality and the like. Negotiates with selected vendors and as such ensures HFH obtains best possible combination of pricing, terms and conditions for products / services covered by contract. Collaborates with Legal Department to ensure all contracts negotiated are consistent with HFH legal terms and conditions. Conducts quarterly Business Reviews with key vendors to manage vendor performance and contractual compliance.

3. Participates in process of identifying and conducting financial analysis of opportunities for process improvement related to the utilization of supplies, services and equipment. Prepares reports on value analysis process, cost savings, price fluctuations and interim project status.

4. Coordinates with the Supplier Diversity staff to help drive HFH Supplier Diversity strategies.

5. Organizes and executes work with strategic purpose: to identify and prioritize based on the spend of commodities and services, to accomplish team-implemented savings goals by pursuing identified savings, persuading and influencing as
necessary and where possible. Conducts quarterly Business Reviews with key vendors. Meets with Departments to coordinate review of product expenditures and capital resources to ensure conformity to applicable policies, procedures, and established contracts. Works with requesting department to determine specifications of capital equipment and consumable products, and solicits bids and proposals according to policy. Works to utilize capital budget process to identify opportunities
for combined purchases as well as negotiation of longer term contracts, always striving for pricing discounts, value-added services, and rebates.

6. Analyzes economic impact of national group purchasing contracts. Utilizes GPO analytical tools. Establishes contracts and sources of supplies, services and equipment for commodities not covered by national group purchasing agreements or
where national group purchasing agreement can be improved upon. Prepares contract pricing and details for MMIS and Electronic Data Clearinghouses. Works routinely with Procurement and Systems Support to ensure optimal, contracted pricing is utilized.

7. Establishes rapport with customers by responding quickly and effectively to remedy concerns in areas of responsibility and forwards other requests to appropriate channels. Monitors customer satisfaction throughout the term of the contract by
meeting regularly with end user department(s) and intervening to drive vendor performance. Works closely with designated departments to implement contracts, coordinate product evaluations and changes, resolve contract issues and initiate
claims against suppliers for unsatisfactory materials, services or equipment. Consistently promotes the sourcing process to ensure resources are applied for optimal return on investment.

8. Through above functions and activities, contributes meaningfully to Savings Targets and improvement of % on Net Patient Revenue. Utilizes Strategic Sourcing Tracking Tool to document project activity, customer and vendor meetings, contracts, and savings.

9. Maintains awareness of and incorporates into the contracting process guidelines, recommendations and requirements of regulatory (i.e. OSHA, MDPH, etc.) and accrediting agencies (i.e. JCAHO, AOA, etc.).

10.Performs as a resource regarding products, supply chain operations, contracting practices and the like. Informs personnel of contract developments and maintains accessible related written materials.

11.Participates in activities to increase work-related knowledge, professional expertise and delivery of quality contract services. Keeps abreast of market and product developments.