Assistant Director, University Events

External Applicants:

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Job Description

Essential Functions:

• Produces, manages, and executes events supported by the University Events Office, to include but not limited to: rentals, floral arrangements, linen selection, invitations, catering, menu planning, seating assignments, rental orders, space reservations, parking, security, audio/visual arrangements, budget reporting and coordination of event set-up/strike with all vendors.
• Plans and programs outline development, program content, speakers, and scripts for all assigned events. Coordinates audio-visual and print assets as needed. Contributes to and manages all projects in the project management system.
• Prepares budgets, negotiates contracts, coordinates group travel and manages all on site vendors towards successful conclusion of event.
• Coordinates and implements campus-wide events on and off campus including.
• Generates internal facilities work orders, transportation and parking requests, security requests, and catering orders for all events sponsored and/or supported by the University Events office.
• Attends university events sponsored and/or supported by the University Events office and performs duties as assigned in support of event team. Duties include event set and strike duties.
• Contributes to the University Marketing and Communications team.

Required Education, Knowledge, Skills, Abilities:

• Bachelor's degree plus two to four years of direct experience with event production and/or catering.
• Knowledge of event production strategies, processes, and available resources.
• Ability to manage logistical responsibilities for events produced by the University Events office.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work under pressure and with deadlines.
• Exceptional organizational skills and attention to detail.
• Ability to manage, prioritize and meet deadlines on multiple tasks.
• Proficiency in Word, Excel, Google, and CVENT and other relevant software.
• Ability to work evenings and weekends as required.
• Should be able to meet the requirements of the university's automobile insurance.

Preferred Education, Knowledge, Skills, Abilities:

• Experience in an academic setting.
• Experience staffing senior level administrators.

Accountabilities:

• Responsible for own work.

Physical Requirements and Environmental Conditions:

Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. Moving about to accomplish tasks or moving from one worksite to another. Adjusting or moving objects up to 50 pounds in all directions. Medium work that includes moving objects up to 50 pounds. No adverse environmental conditions expected.

Additional Job Description

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.eduor (336) 758-4700.