Property Administrator

At Highwoods, our focus is on providing exceptional experiences for everyone involved - our customers, employees, stakeholders, and our local communities. We believe in enhancing the customer experience within our buildings by integrating hospitality and top-notch amenities, creating a truly unmatched work environment.

A Day in the Life
As a Highwoods Property Administrator, you will be part of a team that strives to provide best-in-class service to customers in our full-service commercial office buildings in the Tampa Market. We're seeking someone passionate about providing exceptional service, and fostering a sense of community for our diverse customer base within the portfolio.

Key Responsibilities Include:

• General administrative support for Sr. PM and PM in all areas of building operations and third-party management
• Assist with all correspondence to customers, association members and vendors; set up templates for management staff use
• Assist in creation of vendor and trade contracts, and manage through the execution process via DocuSign
• Keep property emergency/hurricane manual, property lists, building data, customer data and property information current
• Handle purchase orders, AMEX PCard receipt and invoice processing as needed.
• Assist property managers with special events
• Tracking and updating of vendor and customer certificates of insurance
• Be available as needed to perform/facilitate and maintain a status of active communication during emergencies
• General office duties include office/breakroom supply orders, copy machine and conference room supplies and other areas of office operation as needed
• Maintain schedule for reservations and use of building amenities
• Assist in annual preparation of Office Management budget and monitor OM expenditures
• Assist with implementation of Asset Management/Property Management initiatives at the property level
• Update and maintain vendor library information in partnership with division PM Administrative Assistant and A/P Coordinator

Job Requirements:

• Strong organizational, time management and interpersonal skills
• Detail-oriented and analytical
• Excellent written and in-person communication skills
• Computer proficiency MS Office, Adobe Pro

Education/Experience:

• Bachelor's degree preferred, at a minimum Associate's degree required
• In lieu of degree, two or more years' administrative experience, preferably in property management

Work Environment/Physical Demands:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is of a general office nature; while performing the duties of this job, the employee is regularly required to talk, hear, and see; required to use arms and hands to reach and handle; typing on computer keyboard and using phone required. Ability to read, understand, and to communicate information and ideas clearly in writing and orally required. The employee may occasionally need to climb, balance, stoop, kneel, or crouch; and lift and/or move up to 10 pounds.