Assistant to Chair - Residency Coordinator Neurology

If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.

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• Support the Chair of Neurology with day-to-day operations, scheduling, and guest assistance-always with a helpful and welcoming attitude.
• Answer and screen calls like a pro-confident, courteous, and calm under pressure, using sound judgment and confidentiality.
• Coordinate communications with external contacts and organizations-sometimes high-profile-while arranging meetings and managing department requests.
• Manage key documents such as residency manuals, CVs, licenses, and compliance materials.
• Keep our residency program running smoothly, from schedules and records to recruitment and onboarding of new residents.
• Stay accreditation-ready, supporting credentialing processes and ensuring all guidelines are followed with care and precision.
• Be the ultimate team player, helping out with conference room bookings, mail, copying, and front desk support as needed.
• Represent the department professionally, making every visitor, resident, and staff member feel supported and respected.
• Stay sharp on compliance, understanding and following regulations, policies, and the corporate Code of Conduct.

• Bachelor's degree in a relevant field (Health Sciences, Business, Education, Public Administration), or equivalent education and experience
• At least 5 years of progressively responsible administrative experience, ideally with an academic or medical education component
• Proficiency with Microsoft Office tools-especially Word, PowerPoint, and email platforms
• Exceptional communication skills, a professional demeanor, and a natural customer-service mindset
• Ability to juggle multiple tasks and deadlines, stay organized, and maintain confidentiality
• Strong judgment, problem-solving skills, and the ability to work independently and collaboratively
• Attention to detail when it comes to managing records, policies, schedules, and documentation

• Experience with accreditation or credentialing processes in a healthcare or academic setting

• A role that combines purpose, pace, and variety
• A supportive, mission-driven team that values collaboration and professionalism
• The chance to play a pivotal role in training future physicians
• An environment where your organizational skills and initiative truly shine