Project Controls Specialist III

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Essential Duties & Responsibilities:

Maintain and manage the accuracy and integrity of project budgets and financial forecasts,
ensuring compliance with established cost management procedures and policies.
• Collaborate with Project and Construction Managers in drafting white papers for project
  establishment, re-baselining, and securing funding for capital projects.
• Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project
  Management Office (PMO) to provide in-depth variance analysis and identify underlying causes
• Allocate and manage Estimates to Complete (ETCs) for projects, including but not limited to change
  order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued
  alignment with financial objectives.
• Participate in the change management and risk assessment meetings to analyze cost-related
  trends, risks, and exposures, contributing to proactive cost mitigation strategies.
• Conduct detailed analysis of cost variances, performance data, and trends to identify potential
  impacts on budgets, recommending corrective actions where necessary, ensuring financial data
  aligns with project goals.
• Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy
• Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing
  these against actual performance and forecasts.
• Review project budgets and expenditures across multiple funding sources to ensure alignment with
  overall financial goals and objectives.
• Work with scheduling teams to assess the impact of cash flow and schedule performance on project
  costs, identifying variances, cost overruns or underruns, and potential forecasting issues.
• Review and analyze financial reports, cost performance, and progress data to ensure accuracy,
  providing insights into potential financial risks on a regular and/or as needed basis.
• Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies
  to level resources and reduce unnecessary financial strain.
• Assist in preparation and validation of contract amendment exhibits, task order requests, and
  change orders, PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting
  and financial standards ensuring alignment with project budget and cost tracking procedures.
• Ensure compliance with BuildLACCD policies and procedures regarding cost management for capital
  projects with multiple funding sources.
• Generate detailed financial and budget reports for campus-specific budgeting, cost control,
  auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard
  office program & applications
• Create and deliver tailored financial, budget, and schedule reports in response to directives from
  the College Project Director (CPD) and other stakeholders.
• Serve as the primary contact for College financial information requests from CPLT and the PMO,
  providing timely and accurate budget and cost details.
• Administer the processing of budget transfers, financial closeouts, contract requests, purchase
  requisitions, amendments, PBAs, change orders and other necessary documentation into the cost
  management systems.
• Collaborate with the PMO to validate and collect project budget data, contributing to the
  development of accurate dashboard reports for stakeholders.
• Manage and reconcile project control data, ensuring accuracy in program control databases and
  related financial reports.
• Oversee the review and approval process for contractor and consultant payment applications,
  ensuring financial accuracy and compliance.
• Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change
  orders, ensuring proper accounting treatment and alignment of supporting documents.
• Assist in gathering physical completion data and perform necessary data entry to adjust project
  budgets and forecasts accordingly.
• Take on additional duties or special projects as needed to support cost management initiatives and
  overall project success.

Minimum Qualifications:

• BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional
  qualifying experience in excess to the minimum stated above may be substituted for the required
  education on a year for year basis.
• 5 - 10 years' experience professional experience in program and/or project controls on a
  construction program.
• Experience working through the entire project life cycle.
• Knowledge of theories, principles and practices of cost/schedule management, earned value
  management, change management, forecasting, and risk assessment.
• Ability to present data to management in an organized manner.
• Exceptional communication skills required.
• Ability to adapt to changing requirements and situations.
• Ability to work in a fast-paced environment.
• Ability to work as part of a team.
• Ability to perform in a business environment, maintaining professionalism in all communications
  and demeanor.
• Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, Data-Warehouse or other
  systems used by a large capital program, and any educational facility experience preferred.

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary range for this position is $90,000.00-$109,000.00 .

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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