EQ Operations Specialist

RESPONSIBILITY LEVEL:

Under general supervision, coordinates equipment contract scheduling, revenue forecasting, billings, collections, vendor purchases and subcontract creation with guidance from the Project Owner / Equipment Sales Agents. Partners effectively with the Equipment Operations Team Manager(s) to ensure financial commitments are met monthly, quarterly and annually. Ensures work performed is in compliance with state, local, federal, and legal requirements and operates with the highest of ethics and all work is completed in a reasonable timeframe. Analyzes and assesses operations agent team performance and makes adjustments as needed to enhance operations performance in a cost effective manner. Develops relationships with our customers and vendors/subcontractors to facilitate management of accounts payables and accounts receivables effectively.

PRINCIPAL DUTIES:

• Answers any customer inquiries and resolves or escalates issues, as appropriate.

• Supports booking of all equipment contracts, including stock chiller process ensuring accuracy on addresses, tax, terms and including monitoring equipment contract booking, approvals as well as holds and assists in resolving with Contract Accounting.

• Monitors all communication holds and credit legal holds, CRSD and entry of updates, shipping holds, alerts and factory communications to ensure prompt reconciliation of issues.

• Places orders with commercial factories and/or 3rd party vendors, answers questions from vendor/subcontractors and communicates with team on any issues needing attention.

• Supports SAE/EQ Sales Agents release/processing of applied equipment.

• Reviews the orders and resolves any non configuration/technical order processing errors in IIS.

• Coordinates contract scheduling to align backlog to plan and forecast.

• Follows up on tasks to ensure completion in an established timeframe (i.e. vendor/subcontract invoices, billing, material purchases, etc.). to meet monthly financial commitments. Assists with initial creation of favorable schedules of values and reviews with SAE, monitors equipment shipment reports to perform billing timely and in accordance with terms and conditions and shipping terms, and ensures EW billing is accurate.

• Processes credits and obtains approvals as necessary. Develops and maintains viable long-term relationships with customers, factory contract operations and vendors. Participates in business review meetings by preparing and discussing critical contract information pertinent to current profitability status (i.e. AR disputes, slippage issues, un-booked change orders, billings).

• Researches and follows up on questions identified during monthly business (backlog) review. Issues SR for Start-up and assist in coordination of service turnover with CSA.

• Resolves collection issues or facilitates escalation on scope issues (with SAE) and follow up to clean up invoice disputes.

• Ensures that all customer contact information required to support customer satisfaction activities are entered in appropriate BSNA tools.

• Facilitates certified payroll reporting for PCATS via communication with CSA as required, and any other contractual requirements related to back office processes.

• Upon equipment contract completion, reconciles all contract close out activities monthly including validation of start-up (PCAT) with service department.

• Facilitates administration of warranty claims on any equipment related items, coordinates with service and centralized warranty team to ensure customer is served and warranty claim is fully processed.

• Ensures that all BSNA standard tools, processes and programs are followed to optimize JCI profitability.

• Other duties and administrative activities as assigned.

REQUIREMENTS:

• Associate's degree preferred, high school diploma or equivalent required, plus a minimum of two to five years of industry experience managing or supporting operations teams and / or scheduling.

• Must demonstrate the ability to perform work independently and demonstrate solid organizational and attention to detail skills.

• Must have strong interpersonal skills to effectively communicate with both internal and external clients.

• Must have the ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence.

• Able to prioritize work activities based upon financial impact to desired business goals.

• Experience and/or basic project accounting or costing principals is desired. Able to influence diverse teams to accomplish tasks/goals.

• Must have proficient computer skills within the following applications: Advanced Microsoft Word, Excel, ACCESS, PowerPoint and Internet business application usage.