Management Analyst (Executive Assistant)

PeopleTec is currently seeking an Management Analyst (Executive Assistant) to support our Huntsville, AL location.

The Management Analyst (EA) will provide critical support to the Multi-Domain Artillery Cannon System (MDACS) Product Office (PO) by combining analytical expertise with executive assistance duties. This role involves providing high-level management analysis, improving program performance, managing day-to-day administrative functions, and ensuring smooth communication between leadership, internal teams, and external stakeholders. The individual will facilitate program operations, support senior management with administrative tasks, and contribute to efficient program delivery through data-driven analysis.

DUTIES:

Interface with a diverse group of internal and external stakeholders at all levels within the Army, Department of Defense (DoD), Other Government Agencies (OGA), and industry; maintain and continually update points of contact for all stakeholders
• Use judgement to plan, prioritize and organize a diversified workload in a rapid-pace and detail-oriented environment
• Manage the daily and long-term calendar of PO senior leadership
• Apply extensive knowledge of the Microsoft Office Suite of products to develop numerous PowerPoint briefings, Excel spreadsheets, and documentation developed utilizing Word and Adobe Acrobat.
• Independently review incoming/outgoing documentation/briefings for clarity, grammar, spelling, punctuation and format and track documents through the staffing process both internally and with higher headquarters
• Compose non-technical correspondence to higher echelons, affiliated and non-affiliated agencies, and business associates
• Assist in the administration of the Automated Time Attendance and Production System (ATAAPS).
• Assist in the administration of the Enterprise Task Management Software Solution (ETMS2).
• Assist in the execution and control of Knowledge Management utilizing both SharePoint and MS Teams to manage permanent and temporary files of important classified and unclassified documents and correspondence including official and unofficial correspondence.
• Arrange PO senior leader travel using the DoD Defense Travel System (DTS) to include travel itineraries, hotel, transportation, TDY agendas and briefing packets and ensure that vouchers are submitted in a timely fashion for settlement of the traveler's government travel card; Adjudicate issues with PO senior leader government travel card.
• Coordinates with the other Executive Assistants to effectively de-conflict calendars and travel schedules
• Coordinate visit requests with security for various sites.
• Coordinates with IT to resolve all IT-related issues for PO senior leadership.
• Arrange meetings, prepare agendas, take minutes, and ensure follow-up actions are completed.
• Plan, organize, and execute high-profile events or meetings.
• Manage office supply inventories

Required Skills/Experience:

• High degree of professionalism and experience in a fast-paced work environment
• Prior experience using the Defense Travel System (DTS) and knowledge of Joint Travel Regulations (JTR)
• Ability to perform in a highly dynamic work environment supporting multiple military, government civilian, and contractor team members
• Experience in related field of expertise at the program/project level
• Proficient level experience with utilization of Microsoft Office Suite of products (Word, Excel, PowerPoint, Outlook, SharePoint, Teams) and Adobe Acrobat
• Ability to prepare detailed written reports and briefings suitable for presentation to senior leaders
• Excellent written and oral communication skills
• Ability to brief DoD senior leaders and influence decision-making.
• Flexible and positive attitude in the face of challenges and ambiguity.
• Ability to take initiative to better support the organization.
• Experience in planning, organizing, and executing high-profile events or meetings is an asset.
• Must have a current driver's license.
• Travel: 10%
• Must be a U.S. Citizen
• Active U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during employment.

PREFERRED / DESIRED SKILLS:

• Experience with DoD Programs: Experience working within the Department of Defense or a related government agency, particularly in defense acquisition and program management.

People First. Technology Always.

PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.

Come Experience It.

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EEO Statement

PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, applicationhelp@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.