Administrative Assistant

As Blackjack Paving's administrative assistant, you are responsible for completing administrative and pre-project tasks as well as providing major backup support to keep the office operating efficiently.

Essential Duties and Responsibilities:

Administration

Answering phones, aiming to answer within the first 2 rings
• Tradeshow and Sponsorship Management
• General gatekeeping of front office visitors, the gates, and employees
• Release leads and opportunities timely and in rotation at Sales Manager(s) direction
• Uploading project name and number into T-sheets
• Acquire and provide certificate of insurance, W-9, and new vendor forms to clients
• PPE and uniform stock ordering
• Ownership of all tasks related to office phone and internet
• Ensures the office is reset each day by removing full garbage bags, light cleaning/wipe downs, and reorganizing as necessary.
• Other duties as assigned.

Assist in

• Onboarding at the direction of HR
• Backup for scheduling hotel accommodations for out-of-town work
• New vendor pre-qualifications
• Ordering marketing and branding items for trade shows, customer events, and trade shows.
• Cross training on Accounts Receivable and Payable roles
• Ensuring all appropriate business licenses are obtained
• Annual master key audit
• Data entry includes toolbox talks, Limble, and others as directed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications/Requirements

• Bilingual in English and Spanish is preferred.
• Excellent housekeeping of office and facility required.
• Timekeeping via T-Sheets application is required.
• Must have strong work ethic, outward and positive outlook required.
• Ownership of programs assigned and special assignments through and to fruition are required.
• Ability to work well in both a team setting and independently.
• Pay attention to every portion of any task, down to the smallest item.
• Communication skills, ability to communicate with supervisors, co-workers, contractors, and the public in a courteous, professional manner always.
• Ensure a safe work environment in compliance with all safety policies and procedures.
• Must comply with the company's drug and alcohol testing requirements.
• Valid driver's license required.
• Interpersonal skills, time management, thoroughness, confidence, communication skills, organizational skills, supervisory, and problem-solving skills are required.
• Must demonstrate professionalism, have a sense of urgency to meet deadlines, multi-task and set priorities effectively, flexible and adaptive to change, accomplish goals in a team environment, attention to detail, strive for excellence, possess a positive "can do" attitude, and have excellent sense of balance.

Physical Requirements:

• Constantly remaining in a stationary position, often standing or sitting for prolonged periods
• Constantly moving about to accomplish tasks at a worksite or moving from one worksite to another
• Rarely move self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching
• Rarely adjusting, moving, and lifting objects in all directions
• Constantly talking and hearing to communicate with others
• Constantly seeing to perform job duties at close range, such as monitors or screens
• Occasionally seeing to perform job duties at a distance, such as operating office equipment
• Constantly repeating motions that may include the wrists, hands, and/or fingers
• Rarely ascending or descending ladders, stairs, scaffolding, ramps, poles and the like
• Rarely operating machinery and/or power tools
• Occasionally operating motor vehicles or heavy equipment
• Occasionally the ability to travel regionally or nationally

Physical Demands:

• Constantly in sedentary work that primarily involves sitting and standing
• Occasionally light work that includes moving objects up to 20 pounds
• Occasionally medium work that includes moving objects up to 50 pounds
• Rarely heavy work that includes moving objects up to 100 pounds or more

Working Conditions:

• Rarely in low temperatures
• Occasionally in high temperatures
• Occasionally in outdoor elements such as precipitation, wind, and dust
• Occasionally in noisy environments
• Occasionally on nights and weekends as necessary to meet deadlines
• Rarely in hazardous conditions
• Never in overnight work
• Never in frequent overtime
• Constantly in an office environment

NOTE: This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, Blackjack Paving reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e, emergencies, changes in personnel, workload, rush jobs, or technological developments).

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. We actively promote diversity and inclusion within our workforce. Pave America and its companies promote a drug-free workplace. We will consider qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.