Administrative Assistant

We're hiring an Administrative Assistant to provide administrative support for the Independence Operation.

Responsibilities:

• Provide administrative support to departmental personnel including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports, and managing consequences.
• Coordinating, confirming, and tracking employee's travel or lodging arrangements.
• Scheduling, verifying, and participating in meetings and appointments as necessary, including making travel arrangements and accommodations for attendees, preparing conference rooms, and arranging meals.
• Copying, typing, sending, receiving, and distributing emails.
• Sorting, distributing, and responding to mail.
• Sending certified mail, greeting visitors, screening calls, and answering phones.
• Setting up and maintaining a file system, inter-office and overnight mail system.
• May compile reports, proposals, and presentation materials.

Other Responsibilities:

• Analyzing and routing internal and external calls to the proper resource.
• Receiving, sorting, and facilitating the dissemination of incoming mail and information to department personnel.
• Maintaining, scanning, and indexing various agreement files and document retrieval systems.
• Infrequent weekend work may be required for special events.

Minimum Required Qualifications:

• High school diploma or equivalent (GED).
• 2 years of experience as an Administrative Assistant or similar position in the medical field preferred.
• Knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required.
• Ability to type 50 words or more per minute.