Program Manager, Event Management

Colorado School Of Mines
$30MM in funding. And we are just getting started!
paid holidays, retirement plan
United States, Colorado, Golden
Apr 09, 2025
Program Manager, Event Management Posting Number: JR106481 Location: Colorado Engineering a world of possibilities The Beck Venture Center has quickly become a major node for innovation and startups in Colorado. Part of the Colorado School of Mines campus, we have over 31,000 square feet of coworking, event, and innovation space and have incubated over 60 companies, so far, that have raised over $30MM in funding. And we are just getting started! In this role of Event Manager, this is an on-site role where you will be a key member of the team at Beck and in charge of everything related to events and our amazing event spaces. From planning and executing our own events, to working with strategic partners to produce some of the most impactful events in the state, to providing best-in-class hospitality to our guests, to leading a team of house managers and students, you will have one of the most important jobs on the team. Responsibilities: Manage all use of our event spaces, including the Janzen Family Pitch Deck. Startup Forum: Plan and produce our signature Startup Forum event series where we have over 100 entrepreneurs, investors, and startup community members as guests here at the Beck Venture Center roughly every other week. Other Beck Events: Plan and produce other events sponsored by the Beck Venture Center including the E&I Alumni Showcase and other partner events. Partner Events: Work with renowned partners like National Labs, Venture Capitalists, and all levels of government to produce some of the best events in the state. Venue Management: Manage all external inquiries for events at Beck. This includes providing quotes, negotiating contracts, facilitating payment completion, and staffing House Managers to manage external events. Logistics Management: Oversee all aspects of event logistics, including catering, audio-visual equipment, event materials, acquiring approval and ensuring compliance with alcohol policies and procedures, and other necessary arrangements. Ensure timely and accurate setup, breakdown, and resetting of event spaces. Client Engagement: Collaborate with coworking space members and external stakeholders to gather event requirements, understand their preferences, and ensure events align with their expectations and goals. Budgeting and Cost Control: Develop event budgets, negotiate with vendors, and manage expenses effectively to ensure events are delivered within budgetary constraints. Promotion and Marketing: Promote upcoming events through various channels, including social media, email campaigns, and community forums, to maximize attendance and engagement. Event Success Evaluation: Collect feedback from attendees and stakeholders after each event to assess the event's success, identify areas for improvement, and make data-driven decisions for future event planning. Partnership Development: Build and maintain relationships with external partners, speakers, and local businesses to enhance the value and scope of events and attract potential event sponsors. Health and Safety Compliance: Partner with Mines Facilities to ensure all events comply with Mines health and safety regulations, including crowd management and emergency procedures. Minimum Qualifications: Bachelor's degree in business, hospitality, communication, or a related field (or equivalent experience). Proven experience in event planning and management, community management, customer service, or a related role preferably within the coworking, hospitality, or event industry. Proficient in using communication and collaboration tools, as well as social media platforms. Proficiency in event management software and tools to streamline planning and coordination processes. Flexibility to work evenings and weekends, as events may occur outside regular business hours. About Mines & Golden, CO When the world looks for answers, the world looks to Mines. Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023). Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience? Look to Mines. Equal Opportunity Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety. Annual Rate $65,000 - $75,000 Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. In addition to the amazing benefits mentioned below, Mines continues to show its dedication to its employees by offering an 11% employee contribution through our Mines Defined Contribution Plan and an incredible 12% employer contribution with immediate 100% vesting for our Administrative Faculty positions! Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes: Flexible health and dental care options Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state-of-the-art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits. How to Apply Interested applicants should apply online as soon as possible but before April 28, 2025. If you submit your application after April 28, 2025, it may or may not be considered. Applicants will be asked to complete an online application and upload a resume. References will not be collected or contacted until later in the selection process and the candidate will be informed before that contact is made. Contact Dorie Gelber, Human Resources, at dorie.gelber@mines.edu with any questions about this opportunity. Background Investigation Required Prior to Start Accommodations - It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities to promote diversity and inclusion at Mines. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance. Colorado's premier engineering and applied science university for 150 years and counting Apply online at https://mines.wd1.myworkdayjobs.com/en-US/Mines_Careers/job/Colorado/Program-Manager--Event-Management_JR106481 jeid-c1505181f3e540479eac480b7861b345