Payroll Administrator

At EBI we're committed to providing deep technical, industry and commercial real estate expertise to help our clients navigate complexity and realize maximum value for their assets. For 35 years we've been helping investors, lenders, owners, developers, contractors, and property managers mitigate risk and optimize their built facilities for maximum economic, safety, and environmental value. We're unique in our ability to deliver high quality, responsive services across the entire asset lifecycle, from rapid assessments, to advisory, to implementation and verification services, nationwide. Unlike other environmental consulting firms, we provide the full suite of commercial real estate and asset management services through to improvement and verification. Our experts leverage our proprietary assessment methodologies, benchmarking, regulation, and analytics tools across six core domains.

EBI is your environmental, sustainability, engineering and health and safety partner, nationwide.

Assess. Advise. Improve. Verify.

Position Summary

EBI Consulting is seeking a Payroll Administrator to join our accounting team. This person will play a critical role in ensuring accurate and timely processing of payroll, maintaining employee records, and ensuring compliance with relevant regulations, including calculating wages, deductions, and taxes.

This position will report indirectly to the Sr Accounting Manager will be expected to be on-site 5 days per week in our Burlington, MA corporate headquarters. As such, candidates need to be located geographically approximate to Burlington, MA and able to thrive in a corporate environment.

Essential Duties and Responsibilities

• Responsible for processing and managing the company's bi-weekly payroll for all employees, providing exceptional support to both employees and management
• Ensuring accurate and timely payroll processing, maintaining compliance with federal, state, and local regulations, along with company policies and legal requirements
• Prepare and review payroll reports, ensuring all hours, bonuses, commissions, and deductions are correctly calculated
• Maintain employee records, ensuring all personal, tax, and payroll information is up to date
• Collaborate with HR and management to verify and update employee status changes (e.g., promotions, terminations, new hires)
• Manage payroll taxes, ensuring timely and accurate payments and filings and registrations
• Address and resolve payroll-related inquiries from employees in a professional and efficient manner
• Assist in the preparation of year-end reports, including W-2s and other compliance documentation
• Support the continuous improvement of payroll processes and systems, identifying areas for optimization
• Assist in completion of annual audit and/or review requirements related to all payroll processes

Qualifications and Capabilities

• Bachelor's degree in accounting, Finance, or a related field
• Proven experience (3+ years) in payroll processing
• Strong understanding of payroll systems, tax regulations, and compliance requirements
• Multi-State/Multi-EIN experience required
• Proficiency in accounting software NetSuite and UKG
• Strong Excel skills required
• Attention to detail and ability to meet deadlines
• Strong organizational and time management abilities

Application Disclaimer

At EBI, we cultivate a welcoming and collaborative culture. We are proud to be an Equal Employment Opportunity employer and encourage diverse candidates to apply. We do not discriminate against qualified individuals based on their status as a protected veteran or individuals with disabilities, nor do we discriminate based on sex, race, color, religion, national origin, age, marital status, gender identity, gender expression, or sexual orientation. All vendors are expected to maintain a working environment free from discrimination or harassment.

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